EASINGWOLD TOWN COUNCIL

Meeting to be held at 7.30pm on Tuesday 18 September 2007

in the Council Chamber at the Galtres Centre

 

Public Open Session

After taking apologies, the Chairman will close the meeting for up to 15 minutes to take questions or statements relating to an agenda item from members of the public.  These should be addressed to the Chairman.

A G E N D A

1

APOLOGIES AND DECLARATIONS OF INTEREST

To note apologies, consider approval of reasons given and to receive any declarations

of interest relating to items on the agenda

 

2

To resolve to adjourn the meeting for up to 15 minutes to take questions through the Chairman from members of the public.

 

3

MINUTES

To consider minutes of meetings dated 18th & 28th September 2007 (attached) and approve for signature.

 

4

MATTERS ARISING AND CLERK’S PROGRESS REPORT

To note progress on action points from previous minutes (information items only)

 

5

CORRESPONDENCE (see attached list)

 

6

FLOODING

To receive report on discussions re Ninevah Cottages and George Long site with HDC Engineer and agree any further actions necessary.

 

7

THIRSK ROAD

          To consider and confirm area around Husthwaite Road junction to which birds mouth 

           fencing should be extended.

 

8

MARKET PLACE

1.       To consider request for permission for Tourist Information Point to look after the lamp post planter and flower bed next year.

2.       To consider request for Town Council to work with District and County Councils to speed implementation of the Traffic Management Strategy in the Market Place

3.       To approve use of NYCC contractor to clear blocked gullies in Market Place

 

9

AWARD SCHEME

To consider a suggestion from Mr. F. Johnston-Banks that the Council should run a scheme to nominate people for commendation for their contribution to the life or townscape of Easingwold.

 

10

CODE OF CONDUCT

To note availability of free training on the new Code of Conduct at Galtres Centre, 6.30pm, 5th October 2007

 

 

 

11

CONSULTATIONS

        To consider NYCC Minerals & Waste Development Framework Site Allocations  

         Issues and Options consultation document.

 

12

MEMBERSHIPS

To agree payment of renewal fee of £3 for membership of Hambleton District Sports Council and note information on the future of the organisation.

 

13

DONATIONS

1.       To consider and agree donation towards school prizes to Easingwold Community Primary School under Section 137 of the Local Government Act 1972

2.       To consider and agree donation towards school prizes to Easingwold School under Section 137 of the Local Government Act 1972

3.      To approve annual donation to the Easingwold Millennium Youth Project (COZIE) under Section 137 of the Local Government Act 1972.

 

14

 

REPORTS FROM MEMBERS OF OUTSIDE BODIES (for information only)

 

15

EMERGENCY REPAIRS AND MINOR ITEMS

To note and approve any emergency repairs and/or minor items actioned by the Clerk since the meeting summons

 

16

COMMITTEE REPORTS

1.      Recreation:

a.      To elect a Chairman of the Recreation Committee

b.      To agree to purchase replacement litter bin for skate park

c.      To consider and agree price for renewal of annual preventive maintenance contract for skate park if available.

d.       To receive update on progress in finding funding for Memorial Park refurbishment project.

2.      Town Centre:

a.       To note report from Easingwold in Bloom judges

b.       To agree to commission Long Street column adaptation in view of change in price to accommodate timer unit NYCC prefers to see used

3.      Finance & General Purposes:

a.       To note minutes of meeting dated 8 August 2007 and agree recommendation 5

 

17

AUDIT

1.       To note Internal Auditor’s report

2.       To approve auditor’s recommendations on minor change to presentation of 06/07 accounts

3.       To consider recommendations on reserves

4.       To approve review of effectiveness of internal audit carried out by Finance & General Purposes Committee

5.       To approve Annual Return and Statement of Assurance

 

18

FINANCE MATTERS

1.       To note income for previous month and financial reports

2.       To approve electricity charges for Market Place Christmas lights 2006 (£35) 2007 (£50)

3.       Approval of payment £99.99 for replacement monitor

4.       To approve accounts for payment (list attached)

5.       To agree resolution to change wording of bank mandate in line with agreement at 31 July meeting. 

 

19

URGENT ITEMS AND ITEMS FOR THE NEXT AGENDA

To consider items which need urgent repair/replacement under delegated powers  and other less urgent items for inclusion on the agenda for the next meeting

 

20

PLANNING MATTERS

1.       To note responses already returned under delegated powers and consider Town Council response to planning applications received (see list attached) 

This item will be taken at 8.30pm.

2.       To note decisions on planning applications considered by Hambleton District Council and total of applications for new dwellings approved.

3.       To consider representation at the Planning Hearing re Blacksmiths Cottage to be held at the Galtres Centre on 4 October 2007.

 

21

To consider exclusion of members of the press and public under the Public Bodies (Admission to Meetings) Act 1960 for items 22 and 23, due to the confidential nature of the

Business.

 

 

Part Two

 

22

PROGRESS REPORT

To note progress report on matters considered in confidential session

 

23

BURIAL GROUND

To consider update and approve suggested course of action

 

 

15 August 2007

 

 

 

 

 

Mrs. A. M. Harley

Clerk 

Police House, Church Hill, Easngwold, York, YO61 3JX

Tel:       01347 822422

e-mail:  clerk.easingwold@btconnect.com