EASINGWOLD
TOWN COUNCIL
*******************************
TUESDAY 20 MAY 2008
The press and members
of the public are welcome to attend the above meeting
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1 |
ELECTION OF CHAIRMAN To elect a Chairman and receive the Chairman’s Declaration of Acceptance of Office |
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2 |
APOLOGIES AND DECLARATIONS OF INTEREST To accept apologies for
absence and to receive any
declarations of interest relating to items on the agenda |
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3 |
To resolve to adjourn the
meeting for up to 15 minutes to take questions through the Chairman from
members of the public |
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4 |
APPOINTMENT OF TOWN MAYOR To appoint a Town Mayor |
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5 |
CHAIRMAN’S ALLOWANCE To consider and agree the Chairman’s
Allowance |
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6 |
ELECTION OF VICE CHAIRMAN To
elect a Vice Chairman and receive the Vice Chairman’s Declaration of
Acceptance of Office |
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7 |
COMMITTEES 7.1 To review and agree committee structure
7.2
To appoint committees and sub-committees |
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8 |
REPRESENTATIVES ON OUTSIDE
BODIES To
appoint representatives to outside bodies |
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9 |
STANDING ORDERS To
note that standing orders will be reviewed at the July meeting |
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10 |
MINUTES 10.1 To consider minutes of meeting dated 15 April 2008 (attached)
and approve for signature 10.2 To note draft minutes
of Annual Parish Assembly 15 April 2008 and agree any items for inclusion on
the next agenda |
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11 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT To note progress on action
points from previous minutes (information items only) |
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12 |
CORRESPONDENCE |
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13 |
MEMORIAL PARK 13.1 To consider request from Easingwold
Police to designate as an alcohol free zone and provide signage to permit
enforcement 13.2 To consider appropriate action for
reports of vandalism to play bark |
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14 |
NYCC- Children and Young People’s Plan 2008-11;
consultation To consider and agree response to NYCC. The
deadline is 23rd May 2008 |
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15 |
SLCC CONFERENCE, HARROGATE 12TH JUNE 2008 To approve attendance by Clerk and
Assistant Clerk and consider attendance by a Councillor |
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16 |
NYCC- LOCAL TRANSPORT PLAN PROGRESS REPORT-
STAKEHOLDER ENGAGEMENT To consider and agree response to NYCC. The
deadline is 23rd May 2008 |
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17 |
NEW INN LANE, EASINGWOLD To consider and agree way forward regarding
parking and access complaints |
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18 |
ASSET REGISTER 31.03.08 To note that the current register does not
conform to modern standards and does not take into account depreciation.
Consider passing a resolution to instruct the F&GP Committee to review by
31.03.09 for inclusion in the Annual Return 2008/09 |
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19 |
ALLIANZ INSURANCE RENEWAL; due 31.05.08 To consider renewal quotation |
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20 |
ANNUAL RETURN 2007/08
To resolve to delegate authority to the F&GP Committee meeting on 22nd May 2008 to approve the Annual Return after scrutiny and submit to Mazars LLP in a timely manner |
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21 |
EMERGENCY REPAIRS AND MINOR ITEMSTo note and approve any emergency repairs and/or
minor items actioned by the Clerk since the meeting summons
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22 |
COMMITTEE REPORTS
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23 |
FINANCE MATTERS
23.1 To note income for
previous month 23.2 To approve accounts
for payment (list to be circulated at meeting) 23.3 To note the internal
audit by Mrs Avis Thomas and Mr Bryan Metcalf will take place on 16th
June 2008 |
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24 |
URGENT ITEMS AND ITEMS
FOR THE NEXT AGENDA
To consider items which need urgent repair/replacement under delegated powers and other less urgent items for inclusion on the agenda for the next meeting |
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25 |
PLANNING MATTERS 25.1 To consider Town Council response to planning applications and street naming proposals received (see list attached) This item will be taken at 8.30pm. 25.2 To note decisions on
planning applications considered by Hambleton District Council and total of
applications for new dwellings approved.
25.3 To note and consider
way forward for planning applications 08/00485/FUL and 08/00486/FUL |
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26 |
To consider exclusion of members of the
press and public under the Public Bodies (Admission to Meetings) Act 1960 for
item 27, due to the confidential nature of the business |
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27 |
Part Two BURIAL GROUND To consider update from Clerk |
9 May 2008
Mrs. C. Armitage
Clerk
Police House, Church Hill,
Easingwold, York, YO61 3JX
Tel: 01347
822422
e-mail: clerk.easingwold@btconnect.com
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NOTES FOR MEMBERS; Declarations of
Interests Members are reminded that they will need to consider whether they
have a personal or prejudicial interest to declare on any items on this
agenda. Declarations of interest
should be made at the start of the relevant agenda item but members may
also declare an interest as soon as it becomes apparent during discussion.
Members need to specify whether it is a personal or prejudicial interest and
the nature of the interest when making a declaration. If you have any doubts,
please contact the Clerk or Mr. M. Richards, HDC Monitoring Officer, in
sufficient time to allow any issues which arise to be researched adequately. |