EASINGWOLD TOWN COUNCIL

Meeting to be held at 7.30pm on Tuesday 20 October 2009

in the Council Chamber at the Galtres Centre

A G E N D A

1	APOLOGIES AND DECLARATIONS OF INTEREST To note apologies, consider approval of reasons given and to receive any declarations of interest relating to items on the agenda
2	To resolve to adjourn the meeting for up to 15 minutes to take questions through the Chairman from members of the public.
3	MINUTES To consider minutes of meetings dated 15 September 2009 (already circulated) and approve for signature.
4	MATTERS ARISING AND CLERK’S PROGRESS REPORT To note progress on action points from previous minutes (information items only)
5	CORRESPONDENCE a. To note b. For decision (see attached list)
6	LAND AT THE DAWNAY To consider the possible impact of the proposed 99 year lease with the Scouts.
7	EASINGWOLD TOWN COUNCIL COMPUTER SYSTEM UPGRADE To consider the report from Triode and receive advice from Mr Knapton in person
8	NINEVAH COTTAGES REMEDIAL FLOOD WORKS To receive an update for Cllr Madden and consider any further expenditure
9	MEMORIAL PARK 9.1 Play builder Scheme - To receive an update from Councillor Shepherd (Chairman of the Recreation Committee) and decide a way forward. 9.2 To consider the vandalism in the park, in particular the broken bottles in the play bark areas, and decide the appropriate action.
10	PROSPECT FARM SURFACE DRAINAGE To receive update from Cllr Madden
11	SEATS 11.1 To consider the replacement seat for Long Street (near the Police House) 11.2 To consider the withdrawal of financial help from EDCCA for the provision of a new seat at the bus stop outside Paradise Medical Centre
12	ROYAL BRITISH LEGION - Easingwold 2009 12.1 Poppy Appeal; to consider the approval of the purchase of the Poppy Wreath at a cost of £18.75 which the Town Mayor will lay at the Easingwold War Memorial on Remembrance Sunday, 8^th November 2009 12.2 To consider granting permission for the erection of a gazebo on the Market Green (outside Towler’s) to sell poppies from on 30^th & 31^st October and 6^th & 7^th November 12.3 Remembrance Day Parade; to consider contributing to the cost of the band to lead the parade (up to £150)
13	NYCC WINTER SERVICE - SALT BINS & HEAPS To consider the requirements in Easingwold
14	HAMBLETON LOCAL DEVELOPMENT FRAMEWORK (LDF): DRAFT CONSERVATION AREA CHARACTER APPRAISAL SUPPLEMENTARY PLANNING DOCUMENT To consider the proposals and agree an appropriate response
15	HAMBLETON LOCAL DEVELOPMENT FRAMEWORK (LDF): PROPOSED SUBMISSION ALLOCATIONS DEVELOPMENT PLAN DOCUMENT (DPD) To consider if formal representations are appropriate on the revisions
16	COBBLING OF HEATHER BED IN MARKET PLACE To receive the two quotations received and decide the way forward
17	EMERGENCY REPAIRS AND MINOR ITEMS To note and approve any emergency repairs and/or minor items actioned by the Clerk since the meeting summons
18	COMMITTEE REPORTS To receive reports from F&GP and Recreation, plus any additional meetings attended by members
19	FINANCE MATTERS 19.1 To note income from previous month and the Income & Expenditure Report for Sept 2009 19.2 To approve accounts for payment 19.3 To note the receipt of the final instalment of the precept from HDC
20	TOWN REPAIRS AND MAINTENANCE To notify Clerk of requirements and actions to be taken
21	URGENT ITEMS AND ITEMS FOR THE NEXT AGENDA To consider items which need urgent repair/replacement under delegated powers and other less urgent items for inclusion on the agenda for the next meeting
22	PLANNING MATTERS 22.1To note responses already returned under delegated powers and consider Town Council response to planning applications received (see list attached) This item will be taken at 8.30pm. 22.2 To note decisions on planning applications considered by Hambleton District Council and total of applications for new dwellings approved.
23	To consider exclusion of members of the press and public under the Public Bodies (Admission to Meetings) Act 1960 for items 24-27, due to the confidential nature of the business
24	STAFFING To receive a report from the Staffing Committee and to consider the following resolutions: 24.1 Easingwold Town Council endorses the emergency action taken by the Clerk to write and accept the resignation from the Assistant Clerk. 24.2 Easingwold Town Council endorses the Staffing Committee recommendation that the Terms & Conditions of any new employee be reviewed, particularly to amend sick leave and overtime.
25	LAND REGISTRY B117 NOTICE, THE GEORGE HOTEL, EASINGWOLD To receive recent information and discuss the way forward
26	BURIAL GROUND To receive an update from the Clerk
27	FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL 27.1 To receive recommendation from the F&GP Committee 27.2 To decide the way forward

13 October 2009

Claire Armitage

Town Clerk

Police House, Church Hill, Easingwold, York, YO61 3JX

Tel: 01347 822422

e-mail: clerk.easingwold@btconnect.com

A G E N D A

APOLOGIES AND DECLARATIONS OF INTEREST

To note apologies, consider approval of reasons given and to receive any declarations

of interest relating to items on the agenda

2

To resolve to adjourn the meeting for up to 15 minutes to take questions through the Chairman from members of the public.

3

4

To note progress on action points from previous minutes (information items only)

a. To note

6

LAND AT THE DAWNAY

To consider the possible impact of the proposed 99 year lease with the Scouts.

7

8

9

10

PROSPECT FARM SURFACE DRAINAGE

To receive update from Cllr Madden

11

SEATS

11.1 To consider the replacement seat for Long Street (near the Police House)

11.2 To consider the withdrawal of financial help from EDCCA for the provision of a new seat at the bus stop outside Paradise Medical Centre

12

ROYAL BRITISH LEGION - Easingwold 2009

12.1 Poppy Appeal; to consider the approval of the purchase of the Poppy Wreath at a cost of £18.75 which the Town Mayor will lay at the Easingwold War Memorial on Remembrance Sunday, 8th November 2009

12.2 To consider granting permission for the erection of a gazebo on the Market Green (outside Towler’s) to sell poppies from on 30th & 31st October and 6th & 7th November

12.3 Remembrance Day Parade; to consider contributing to the cost of the band to lead the parade (up to £150)

13

NYCC WINTER SERVICE - SALT BINS & HEAPS

To consider the requirements in Easingwold

14

HAMBLETON LOCAL DEVELOPMENT FRAMEWORK (LDF): DRAFT CONSERVATION AREA CHARACTER APPRAISAL SUPPLEMENTARY PLANNING DOCUMENT

To consider the proposals and agree an appropriate response

15

HAMBLETON LOCAL DEVELOPMENT FRAMEWORK (LDF): PROPOSED SUBMISSION ALLOCATIONS DEVELOPMENT PLAN DOCUMENT (DPD)

To consider if formal representations are appropriate on the revisions

16

COBBLING OF HEATHER BED IN MARKET PLACE

To receive the two quotations received and decide the way forward

17

EMERGENCY REPAIRS AND MINOR ITEMS

18

COMMITTEE REPORTS

To receive reports from F&GP and Recreation, plus any additional meetings attended by members

19

FINANCE MATTERS

20

21

To consider items which need urgent repair/replacement under delegated powers and other less urgent items for inclusion on the agenda for the next meeting

22

23

24

25

LAND REGISTRY B117 NOTICE, THE GEORGE HOTEL, EASINGWOLD

26

BURIAL GROUND

To receive an update from the Clerk

27

FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL

27.1 To receive recommendation from the F&GP Committee

27.2 To decide the way forward

12.1 Poppy Appeal; to consider the approval of the purchase of the Poppy Wreath at a cost of £18.75 which the Town Mayor will lay at the Easingwold War Memorial on Remembrance Sunday, 8^th November 2009

12.2 To consider granting permission for the erection of a gazebo on the Market Green (outside Towler’s) to sell poppies from on 30^th & 31^st October and 6^th & 7^th November