ANNUAL
PARISH ASSEMBLY
TUESDAY
20 APRIL 2010 at 7PM,
LOUNGE,
GALTRES CENTRE
AGENDA
1. Apologies
2. Minutes of the meeting held on 21 April 2009
3. Matters Arising from the minutes
4. Report from charities/grant recipients e.g. COZIE and United Charities
5. Local Policing – talk by Inspector Tim Osborne
6. Chairman’s Annual Report
7. Resolution(s) from the public
None received
8. Questions from the floor
13 April 2010
Councillor W. B. Taylor
Chairman
EASINGWOLD TOWN
COUNCIL
Meeting to be held at 7.30pm on Tuesday 20 April 2010
in the Council Chamber at the Galtres
Centre
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1 |
APOLOGIES
AND DECLARATIONS OF INTEREST
1.1 To note apologies and
consider approval of reasons given
1.2 To receive declarations of
interest and the reason(s) for the interest relating to items on the agenda,
which will be recorded
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2
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PUBLIC
FORUM
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3
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MINUTES To
consider minutes of meetings dated 16 March 2010 (already circulated) and
approve for signature. |
4
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MATTERS ARISING AND
CLERK’S PROGRESS REPORT To note progress on action points
from previous minutes (information items only)
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5 |
CORRESPONDENCE (see attached list) a.
To
note
b. For decision |
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6 |
MEMORIAL PARK ENHANCEMENTS 6.1
To consider CCTV and lighting improvements (Cllr Shepherd to lead) 6.2
To consider signage requirements Other
matters will be reported under the Committee Reports agenda item. |
7
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DAWNAY
(Scouts)
7.1 Draft Lease for Easingwold TC Land at the Dawnay
To consider the draft lease from First Easingwold (Forest
of Galtres) Scout Group (if received)
7.2 Dawnay Track Road
To consider the request made by Mr Tubb in his letter
dated 13 March 2010
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8
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DRAFT
LICENSE FOR TRADERS ON THE MARKET PLACE
8.1
To receive correspondence from The George Hotel; to receive feedback from
Cllr Gallon re informal meeting with landlords on 8/4/10 and decide the way
forward 8.2
To note that Barbe Q have signed both agreements and paid £10 fee to Clerk;
others are still awaited. |
9
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DAWNAY ALLOTMENTS To receive an update from
Cllr Readman on the current position regarding allotments 17 & 18 and
decide the way forward |
10
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EASINGWOLD
TOURIST INFORMATION CENTRE OFFICE BUILDING
To consider requesting the transfer of the lease back
from Hambleton District Council providing officers of ETIP support the
request (Cllr Ellis to lead)
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11
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NINEVAH – REMEDIAL DRAINAGE WORKS To receive an update from Cllr Madden and decide the way
forward
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12
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REVIEW OF PASSENGER TRANSPORT SERVICES & HOME TO
SCHOOL TRANSPORT SERVICES IN HAMBLETON AND THE SURROUNDING AREA |
13
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STANDING
ORDERS
To receive recommendations from the F&GP Committee
and consider the adoption of the new Standing Orders
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14
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TREE
CONTRACTOR
To consider appointing different contractors if necessary
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15
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EMERGENCY
REPAIRS AND MINOR ITEMS
To note and approve any emergency repairs and/or minor
items actioned by the Clerk since the last meeting
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16
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COMMITTEE
REPORTS
16.1 Finance & General Purposes Committee Report
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17
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FINANCE
MATTERS
17.1 To note income from
previous month and the Income & Expenditure Report for March 2010 17.2 To approve accounts
for payment 17.3 To note the receipt of
the final instalment of the Playbuilder grant and the £1,000 grant from HDC
towards the Memorial Park 17.4 To note the receipt of
Heads of Terms for the current office accommodation at the Police House; the
rent is increasing to £1,000 per annum which is higher than the budgeted
figure of £384. The term is for one year which expires on 8th
April 2011 17.5 To note the receipt
from NYCC of the Urban Grass Cutting allowance of £4,904.50 which covers six
cuts in the FY 2010/11. 17.6 To note the Annual
Return for FY 2009/10 has been received from Mazars for action by the Clerk.
The Annual Return will be submitted to council for approval at the
appropriate time. 17.7 To note that the
research requested reference F&GP February 6.3 as follows has been
carried out: Ø
The remaining £70,000 in BMM +3 months should be
moved on its anniversary (31.3.10) to a longer term account with a better
return of interest. Delegated authority was given to the Chairman, Vice
Chairman and Clerk to research available cash investments and make a
recommendation to full council The recommendation is to leave
the funds where they are as to gain a higher return involves tying the funds
up for a longer term or increasing the risk. The current rate of interest on
BMM +3 months is 0.3% gross p.a. 17.8 To note the Internal
Controls Review was carried out by Cllr Taylor on 6/4/10. |
18
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TOWN REPAIRS AND
MAINTENANCE To
notify Clerk of requirements and actions to be taken |
19
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URGENT ITEMS AND ITEMS
FOR THE NEXT AGENDA To consider items which need urgent repair/replacement
under delegated powers and other less urgent items for inclusion on the
agenda for the next meeting
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20
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PLANNING MATTERS 20.1To note responses
already returned under delegated powers and consider Town Council response to
planning applications received (see list attached) This item will be taken at 8.30pm. 20.2 To note decisions on
planning applications considered by Hambleton District Council and total of
applications for new dwellings approved. |
21
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To
consider exclusion of members of the press and public under the Public Bodies
(Admission to Meetings) Act 1960 for items 22-23, due to the confidential
nature of the business |
22
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BURIAL GROUND
22.1 To consider the outcome of
planning application 10/00202/FUL if known
22.2 To consider the
correspondence from Carter Jonas dated 8 April 2010
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23
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FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL
23.1 To receive the report on
possible sites in Easingwold from the Working Party and decide the way
forward
23.2 To consider any other options put forward at the meeting |
13 April 2010
Claire Armitage
Town Clerk
Police House, Church Hill,
Easingwold, York, YO61 3JX
Tel: 01347
822422
E-mail: clerk@easingwold.gov.uk