MINUTES OF MEETING OF EASINGWOLD TOWN COUNCIL HELD AT THE GALTRES
CENTRE EASINGWOLD AT 7.30 PM ON TUESDAY 20 NOVEMBER 2007
Councillors Ellis and Shepherd declared that, as
members of Hambleton District Council, they would reconsider any matters at the
district level taking into account all relevant evidence and representations at
the district tier.
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07/153 |
It was AGREED
to adjourn the meeting for up to 15 minutes to take questions through the
Chairman from members of the public. No public present |
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07/154 |
MINUTES It was AGREED
that the minutes of meeting dated 16 October 2007 (already circulated) should
be approved for signature |
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07/155 |
MATTERS
ARISING AND CLERKS PROGRESS REPORT Watsons Amusements Fair had visited Easingwold
without any trouble reported a. Responses/Letters Sent
07/120.2 Royal British Legion accepted invitation on behalf of
VC plus consort.
07/123 Easingwold Business Park (letter from Ewold Bathrooms
& Interiors) written to developer (Hogg Builders) registering ETC
interest in the timely completion of the Business Park, incl. the
infrastructure, and concern at the current state of the site. Also request
timetable for completion. Await response
07/138l Responded to
letter from Allianz re ongoing possible claim re fall on cobbles in Market
Place
07/139.4 & 5 Written to Royal British Legion regarding payment of
wreath & donation towards band costs
07/139.6 Request for litter bins on Showfield estate from Easingwold
School. Written to HDC & School and to School again with response from
HDC.
No ref Responded to F Johnston Banks re
request for information regarding Dawnay Scout Huts history, lease position
and outstanding rent.
No ref Requested information from NYCC & HDC re clarification
of street lighting on Stillington Road to enable response to F Johnston
Banks to be provided
No ref Requested update from NYCC on Easingwold One Stop Shop.
Response awaited
Recreation
Committee Requested advice from
Allianz Engineering re unsatisfactory aspects of Memorial Park inspection
which were considered satisfactory in their 2006 inspection b. Flooding (Items 98.1; 98.2) Written to residents of Nineveh Cottages suggesting that they approach Kyle & Ouse
Drainage Authority to carry out the work.
Expedited all contractors to try to obtain quotations for
Millfields (14/11/07). Aldersons of Worsall visited site with JTS on
16/11/07. Quote obtained; to be discussed under Urgent Items
Spoke to Clive Thornton, Senior Engineer at HDC, who
agreed to try to help us with obtaining quotes by giving his support with our
shared contractors.
c. Yellow
lines at Buttercross ((Item 07/96j)
Contacted Highways to progress work. Awaiting response.
NYCC advise should be done in November 07
d.
Purchase of replacement litter bin in Skate Park (Item 07/108.1.2)
Now fitted. HDC are contributing half of costs. Invoice
received and to be paid in November
e.
Annual Preventative Maintenance contract for Skate Park (Item 07/108.1.3)
Still awaiting information from Evolution Skate Parks.
See main agenda item
f.
Funding for Memorial Park refurbishment project (Item 07/108.1.4)
Feedback on rejection of bid received from Dave Goodwin
HDC. Further response received from Mr Goodwin 5/11/07. With Cllr Shepherd
g. Matters Arising
Fire at Memorial Park remains of tyre swing removed by
Image Playgrounds (as agreed at F&GP 29/10/07) on 2/11/07
h. Matters Arising
Blessing of Crib 14/12/07 at 12 noon. Agreed with JTS.
i. Matters Arising
Mazars audit of annual return 310307 completed
successfully.
j. Matters Arising
Hambleton Area Committee (26.11.07) Cllr Taylor attending
as Parish Representative
k. Matters Arising
Top cut at Millfields
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07/156 |
CORRESPONDENCE 156.1 Mr
Andrew Butterworth; speeding on York Road It was AGREED
to write to Mr Butterworth advising that the Council has no jurisdiction for
such matters, and the matter must be dealt with by the Police. It was also AGREED to copy the complaint and the
Councils response to NYCC Highways |
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156.2 Hambleton Stategic Partnership; Funding Fayre Councillors Shepherd and
Ellis AGREED to attend at some point between 2pm and 5pm on 27th
November |
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156.3 Mr Burge; condition of Little Lane It was AGREED to
write to Mr Burge stating that County Councillor P. Sowray advised that he
had discussed the problem with the Highways Dept (Mr Pimperton) and that they
were looking at possible funding methods |
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156.4 Dr J Cuthbert; retirement of PC Davies It was AGREED to
write to Dr Cuthbert to thank her for her note and kind wishes to PC Davies |
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156.5 Mrs Readman; PROW- New Inn Yard, vehicles
using as shortcut It was AGREED to
forward letter of concern to NYCC Highways (Mr Nigel Smith) requesting he
investigate possible options to ensure the safety of pedestrians |
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156.6 Housing 21; Invitation of opening to
Springhill Court Noted. All Councillors
attending at some point during the day, with the exception of Councillor J.
Tanner-Smith who is on holiday |
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156.7 Allianz Insurance; payout on Memorial Park
fire at tyre swing It was noted that the full
value of replacement was not available; maximum claim value is £670. The
remaining charred frame had been removed to comply with Health & Safety.
The remaining amount is £495 which will be paid out on receipt of invoice.
Referred to Recreation Committee to decide next steps Items
of correspondence noted are listed at the end of these minutes. |
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07/157 |
PURCHASE
OF HEDGE CUTTER It was AGREED to the purchase of a hedge cutter as existing one is
beyond economic repair; HCR-161ES
costing £281 plus VAT.
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07/158 |
TOWN
COUNCIL OFFICE CLOSURE DATES OVER CHRISTMAS PERIOD
It was AGREED
to close from 24/12/07 01/01/08 inclusive |
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07/159 |
HAMBLETON
LDF: ALLOCATIONS FOR EASINGWOLD
It was AGREED to write to HDC on behalf of the
Council, by the deadline of 23 November 2007, stating that they are generally
content with the allocations. However there are concerns over the lack of
infrastructure to cope with the expansion and would like HDC to consider
sustainable drainage in relation to surface water drainage
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07/160 |
REVIEW
OF EASINGWOLD CHRISTMAS LIGHTS
It was AGREED to discontinue discussion about new lights on Long Street
due to the implications of new Health & Safety information brought to
Councils attention by Cllr Taylor (108.2.2) |
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07/161 |
BUDGET
FOR PRECEPT 2008/09
161.1 Precept requests for all
Committees to be with Vice Chairman and/or Clerk by 5/12/07 when the next F
& GP Committee will be held. The
proposed budget will be circulated to all Councillors prior to the next full
Town Council meeting on Tuesday 18th December 2007. So far
requests have been received from the following committees:
Recreation = £10,000 + £20,000 for path in Memorial Park
Town Centre = £5334
161.2 Donation requests have been
received from the Galtres Centre for funding of new sports hall. The Clerk to
review regular donations and compile list for scrutiny at F&GP Committee
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07/162 |
RESTRICTED
AGENDA FOR DECEMBER 2007 TOWN COUNCIL MEETING
It was AGREED to restrict the agenda to include acceptance of previous
minutes, apologies, accounts for payment, urgent items and planning matters
only
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07/163 |
ANNUAL
PREVENTATIVE MAINTENANCE CONTRACT FOR SKATE PARK
It was AGREED the
Clerk should continue to pursue Evolution Skate Parks for a quotation and
contact Mr D Goodwin of HDC for possible help
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07/164 |
REPORTS
FROM MEMBERS OF OUTSIDE BODIES (for information only)
164.1 Councillor Revd. J. Harrison
advised that there should be sufficient burial capacity for up to six years
due to a change in the management of sheep in the churchyard. The forecast
outturn for 2007 calendar year is a possible deficit of £300, due to remedial
works on leaning headstones. The proposed figure for precept calculations is
£1,500 for 2008 for the Council to consider.
164.2
Councillor D. Gallon
advised that she had attended to Hambletons Citizens Advice Bureau AGM. She
reported that their operating deficit had been reduced by cutting staff hours
and inevitably services provided. For the future, they are looking at
creating a consortium across North Yorkshire. They are one of the few CABs nationally to obtain an 80%
approval rating on their annual audit.
164.3
Galtres Centre Sports Hall/Arts Centre: Councillor F. Readman advised that tenders are going out by end
November 2007
164.4
Sports Council:
Councillor S. Shepherd advised that they had met the previous evening and
advised that the organisation had run its course and would now become
dormant. HDC are launching a new initiative called Sporting Hub
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07/165 |
NEWSLETTER
The draft was considered and amendments were noted. It
was AGREED to publish in the Easingwold
Advertiser, with additional copies to be available in the library, HDC
office, Galtres Centre and newsagent. It will also be put on the website.
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07/166 |
NORTH
YORKSHIRE MWDF SITES ALLOCATIONS PREFERRED OPTIONS
Receipt of information for consultation on CD-ROM was
noted. Easingwold not directly affected. Councillor S. Shepherd declared a
personal prejudicial interest.
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07/167 |
EMERGENCY
REPAIRS AND MINOR ITEMS
None
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07/168 |
COMMITTEE
REPORTS
Councillor D. Gallon gave a brief summary from the Town
Centre Committee (TCC) meeting held 19/11/07
Ψ
Electricity
supply in Market Place awaiting quotation from HDC re positioning. A full
report should be presented to Town Council by TCC at the February 08 meeting
Ψ
The
future maintenance of the cobbles; cobbles will be cemented in
Ψ
Ann
Smith would be retiring from her cheese stall on the Friday Market at the end
of December. Debbie Bell will be taking over the existing stall and
incorporating her own goods
Councillor B. Taylor gave a brief summary from the
F&GP meeting held 29/10/07
Ψ
It
was agreed to set up a petty cash account on an imprest system of £100
Ψ
Pattern
of cashflow 07/08 to be examined in order for part of the precept to be
transferred into the 1 month fixed account
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07/169 |
FINANCE MATTERS
169.1 Income for previous month and financial reports noted 169.2 It was AGREED
that the following accounts should be approved for payment:
169.3 It was AGREED
that the Clerk be trained in using Alpha accountancy package by RBS Software Solutions £295 + vat per day, includes T
& S
169.4
It was AGREED that when the Clerk is trained the current years accounts
should be loaded into Alpha for the period 1/10/07 31/3/08.
169.5
The receipt of
£5,036 from NYCC for grasscutting 07/08 was noted
169.6
Other matters were
reported in confidential session
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07/170 |
URGENT
ITEMS AND ITEMS FOR THE NEXT AGENDA
170.1 No items were nominated for inclusion in limited December
agenda
170.2 Forest of Galtres Society; request for remedial work to
cobbles to assist hanging of Galtres gates. Clerk to obtain quotes and advise
the Society that proposal is being considered
170.3 EDCCA; copy of notice to terminate lease of Old Coach
House. Original sent to Galtres Centre Management Committee. Contents noted
170.4 Flooding quotation from Aldersons of Worsall for
Millfields; to be considered at next F&GP on 5/12/07
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07/171 |
PLANNING MATTERS 171.1
It was AGREED that recommendations made under delegated powers on Friday
9 November 2007 due to the urgent response required should be approved.
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171.2 It was AGREED that Planning Committee
recommendations, following the meeting on 19 November 2007, should be
approved as follows:
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Street Naming and Numbering New Property Land
adjacent Millside, 38 Long Street Barn Croft Tanpit Lane 171.3 Applications considered by Hambleton District
Council Noted that 5 new dwellings had been
approved since 1 April 2007 |
Signed .(Chairman)
Date
CORRESPONDENCE NOTED
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N01 |
17.10.07. |
Galtres
Management Committee |
Mins
Annual General Mtg |
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N02 |
17.10.07. |
Frank
Johnston-Banks |
Presentation
@ Galtres Centre Re LDF |
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N03 |
19.10.07. |
HDC -
Head of Legal Services |
Request
to reduce number of Councillors approved |
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N04 |
26.10.07. |
Air
Cadets |
Thanks
for funds and welcome to new mayor |
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N05 |
29.10.07. |
Mrs A
Popple |
Allotment
Tenancy Application Form |
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N06 |
29.10.07. |
Citizens
Advice Bureau |
Invitation
to AGM |
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N07 |
29.10.07. |
Image
Playgrounds |
Quote for
Fire damaged Tyre Swing - Memorial Park |
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N08 |
31.10.07. |
Npower |