117-2007/08
MINUTES OF MEETING OF EASINGWOLD TOWN COUNCIL HELD AT THE GALTRES
CENTRE EASINGWOLD AT 7.30 P.M. ON TUESDAY
19 FEBRUARY 2008
PRESENT Councillors John Tanner-Smith (Chairman), W.B. Taylor, G.W. Ellis, Revd. J. Harrison, N. Madden, F.M. Readman, D.E. Gallon and County Councillor P.G. Sowray
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07/207 |
It was AGREED that apologies from Cllr. S.A. Shepherd, should be accepted.
Cllr
Ellis declared that, as a member of Hambleton District Council, he would
reconsider any matters at the district level taking into account all relevant
evidence and representations at the district tier. |
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07/208 |
It was AGREED to adjourn the meeting for up to 15 minutes to take
questions through the Chairman from members of the public.
Mr Andrew Nelson spoke on behalf
of the residents of Nineveh Cottages concerning their flooding problem. The
residents think that the flooding results from the Persimmons Estate. The emergency
ditch dug in Mr Spinks’ field by Kyle & Ouse Drainage Board appears to
have solved the problem; however, the owner of the field wants a pipe put in
rather than the open drain. Councillors thought that a ditch was more
effective than a pipe.
In the light of these discussions
the Chairman decided to close the open session at this point and bring
forward Item 8 on the agenda.
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07/209 07/210 |
FLOODING OF NINEVEH COTTAGES
209.1
Councillor
Ellis discussed the matter with Kyle & Ouse Drainage Board and they had
given him the details of the work and materials required to resolve the problem.
The Drainage Board has agreed to carry out the work free of charge but that
the cost of materials would have to be found. Cllr. Ellis also spoke with
Clive Thornton, Dave Mc Gloin and Martyn Richards at Hambleton District
Council; he pointed out that, though the Town Council is under no legal
obligation to fund such work, it should, as one of the four interested
parties along with NYCC Highways, Hambleton District Council and the
Residents; consider how they could resolve the problem.
209.2 It was AGREED that the Clerk would write to Kyle
& Ouse Drainage Board to obtain a price for the materials needed. Also
the Clerk is to write to Clive Thornton and David Mc Gloin at Hambleton
District Council explaining the proposal and asking for their views and
financial support. The council asked that the Clerk keeps the landowners of
the adjacent fields; Miss Anne McIntosh LLB MP and Nigel Smith, NYCC Highways informed of progress. Cllr.
Ellis agreed to speak with the other landowner informally before any letters
went out.
MINUTES
It was AGREED that the minutes of
meeting dated 15 January 2008 (already circulated) should be approved for
signature
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07/211 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT (already circulated)
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07/212 |
CORRESPONDENCE
Items of correspondence noted are
listed at the end of these minutes.
CORRESPONDENCE FOR DECISION
212.1 CE & CM Walker – Grasscutting quotation
for 2008/09 It was
AGREED to accept quote for three year contract. 212.2
District/Parish Liaison
Meeting – Monday 3 March 2008 Noted. Town Clerk
will attend. Cllr. Ellis confirmed that he will be attending. 212.3 Annual Summer Fair – Saturday 5 July 2008 It
was AGREED to loan the market
stalls for use at the event. 212.4 Litter at the Skate Park – Mrs L
Malton It was AGREED
that the Clerk will write to Mike Crosthwaite, PCSO asking if someone could visit at the weekend when the
littering is taking place. 212.5 Flooding of the Snicket, Long Street It
was AGREED that the Clerk will
write back to the School Council pointing out to them
that the responsibility lies with NYCC Highways and giving them details of who
they should contact. The council would like to thank them, however, for bringing
the matter to its attention. Cllr. Sowray was also contacted and spoke with Sarah
Hutchinson, Area Communication & Customer Care Officer. The inspector did not
feel that the footpath was in bad repair but will provide Cllr. Sowray with
an update
once the PROW team have looked at it. Cllr. Sowray agreed to stress to Highways
that the complaint related to unevenness of the path which was causing the
pathway to flood. 212.6 Galtres Fun Runs - Saturday 28 June 2008 It
was AGREED that the fun runs could
take place and that the banner advertising the event
could be hung from the Buttercross. 212.7 Burial Ground Noted. Councillors asked the clerk to place it on the next
F&GP agenda. Report back and
further discussions to be added to the confidential agenda for the next Town Council
meeting. 212.8 Royal Air Force Public Presentations It
was AGREED that the Clerk would write back to the RAF
advising that the talk would
have to be done without a screen as there is such little time allowed in open session.
No refreshments would be required. Council has yet to agree a suitable date. |
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07/213 |
MWDF
CORE STATEGY SUBMISSION
It was AGREED that the Clerk would make a return stating that the
council has no objections.
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07/214 |
OCTOBER
2008 COUNCIL MEETING (& PLANNING & RECREATION COMMITTEES)
It was AGREED that the meetings should go ahead on the dates agreed
and that another councillor would chair the meetings in the absence of the
Chairman and Vice Chairman.
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07/215 |
FLOODING AT NINEVEH COTTAGES
This item was moved to the public open session so that residents could listen to the debate. (see 07/209 above) |
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07/216 |
BLACKSMITH’S COTTAGE –
DISABLED ACCESS
David Bunch, Building Control
Officer, emailed to say that he had not heard anything from the developer but
would follow up with him when he returns from holiday.
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07/217 |
ANNUAL PARISH ASSEMBLY
MEETING & ANNUAL GENERAL MEETING
Councillors defined the contents and timing of the
meetings as follows:
ANNUAL PARISH ASSEMBLY – it takes place in
April and is an opportunity for
residents to comment on issues relating to
the town; also it is the forum for the
chairman to present the Annual Report to
the town. It is normal to have a speaker at
the Annual Parish Meeting and suggestions,
for this year, were:
John
Proud, Street Scene Manager, HDC – ‘Litter in the Town’
Gary
Brown, HDC Operational Services – ‘New Inn Lane Recycling Problems’
It
is usually followed by the Town Council Meeting; however, it does not have to
follow the assembly and can be held at another time.
ANNUAL
COUNCIL MEETING – it takes place in May and the first item on the Agenda is
‘to elect a new Chairman’. The meeting should be chaired by the Town Clerk
before the new chairman is elected. The meeting is then followed by the usual
Town Council Meeting which is chaired by the newly elected Chairman.
POST MEETING NOTE: The Clerk
should never chair the meeting. The present Chairman is in the chair until a
new Chairman is elected. The Chairman asks for nominations for new Chairman
for the forthcoming year regardless of whether he/she is standing for
Chairman or not.
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07/218 |
SLCC TRAINING DAYS 2008
It was AGREED that the Clerk will attend the two training days on Tuesday 11 March 2008 and Saturday 15 November 2008. It was AGREED that the Assistant Clerk will attend the WWYC Training Day on 6 March 2008 in Tadcaster. It was AGREED that due to the substantial rise in the registration fee for CiLCA both the Clerk and Assistant Clerk should register before the increase takes place. The Clerks will then have until 2010 to attain their qualification. |
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07/219 |
EASINGWOLD LITTER BINS
It was AGREED to accept John Proud’s offer to review all the town’s litter bins and to deploy the new bins in the town. Councillors asked the town clerk to email them with the dates. |
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07/220 |
REPLACEMENT BARK FOR
MEMORIAL PARK
It was AGREED that the clerk will purchase play bark for the Memorial Park. |
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07/221 |
EMERGENCY REPAIRS AND MINOR
ITEMS
The clerk informed the meeting that Andrew Nelson had been instructed under emergency powers to repair the damaged laths on the skate park fencing. |
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07/222 |
COMMITTEE REPORTS
222.1 Councillor Gallon reported that all the issues from the Town Centre committee had been addressed in the Clerk’s Report. 222.2 Councillor Readman reported that United Charities has made donations of £200 to each of seven local charities. Cllr. Readman said she has a list of the Beneficiaries should anyone wish to see it. Cllr. Readman said that the Chairman, Tony Beckwith comes to the end of his four year term in May; however, he is willing to stand again if the Council is happy to nominate him. 222.3 It was AGREED to consider the nomination of Tony Beckwith for a further term as Chairman at the next meeting. |
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07/223 |
FINANCE MATTERS
223.1 Income from previous month was NOTED. 223.2 It was AGREED that the following accounts should be approved for payment:
223.3 Receipt of a cheque for £4309.72 from HMRC for the VAT refund; period 01.04.07 – 30.11.07 was NOTED. 223.4 It was NOTED that the Audit Commission proposes to appoint Mazars LLP as the Council’s auditors for 5 years from the accounts for financial year for 2007/08 |
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07/224 |
URGENT ITEMS AND
ITEMS FOR THE NEXT AGENDA 224.1 2008 BAND CONCERTS It was NOTED that Martin Wintermeyer was
withdrawing from organising this year’s band concert. It was AGREED that the Clerk would write to Mr Wintermeyer thanking him for his efforts in managing the concerts
in the past. 224.2 EASINGWOLD RUNNING CLUB It was AGREED that the cross country race can take
place on Sunday 6 April starting at 10.30am. 224.3 RECYCLE BINS IN GALTRES CAR PARK It was AGREED to
consider, on the next agenda, the temporary removal of the recycle bins from the car park during the period of building
work for the new Sport Hall. 224.4 CIRCULATION OF PAPERS AND THE USE OF EMAIL It was AGREED to
discuss and consider, on the next agenda, how the Town Clerk distributes
meeting papers to councillors. 224.5 BURIAL GROUNDS It was AGREED to
add the above item to the next agenda under confidential session. |
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07/225 |
PLANNING MATTERS 225.1 DOVECOTE APPEAL It was AGREED that
due to the short notice of the above appeal, a number of councillors will meet with the Town Clerk as a matter
of urgency to put together a response outlining the council’s objections. 225.2 It was AGREED that Planning Committee
recommendations, following the meeting
on 18 February 2008 should be approved
as detailed below:
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