36-2008/09
MINUTES OF EASINGWOLD TOWN COUNCIL MEETING HELD AT THE GALTRES
CENTRE EASINGWOLD
AT 7.30 P.M. ON TUESDAY 15 JULY 2008
PRESENT: Councillors John Tanner-Smith (Chairman), W.B. Taylor (Vice- Chairman), N. Madden, F.M. Readman, D.E. Gallon & S.A. Shepherd
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08/53 |
APOLOGIES AND DECLARATIONS OF INTEREST It was AGREED that apologies from County Councillor P. Sowray,
Councillors G. Ellis and Revd. J. Harrison should be accepted. Councillors
Shepherd declared that, as a member of Hambleton District Council, she would
reconsider any matters at the district level taking into account all relevant
evidence and representations at the district tier. Cllr
Gallon declared a personal & prejudicial interest in 08/58, COZIE roof
repairs Cllr
Readman declared a personal & prejudicial interest in 08/58, COZIE roof
repairs |
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08/54 |
It was AGREED that minutes of meeting dated 17 June 2008 (already
circulated) should be approved for signature
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08/55 |
It was AGREED to adjourn the meeting for up to 15 minutes to take
questions through the Chairman from members of the public.
Mr R Tanfield asked if there was
still a Traffic Management Strategy which included Stillington Road /
Crabmill Lane junction. Councillor Shepherd advised that in 2004 a roundabout
was proposed by the council which was not successful. Councillor Taylor
stated that the council noted and sympathised with the problem, in 2003 the junction
was improved by removing the slip to Stillington Road and no further
improvements in this area were being discussed.
Debbie Austin asked if the local
policeman, Sergeant Stephenson, was going to be replaced as his presence is
sorely missed in the town. The Chairman advised that the Police Inspector was
going to be invited to one of the next council meetings. Council noted and
share her concerns at the reduction in Police cover in Easingwold.
Mr K Hale asked on behalf of CPRE
(Hambleton Branch):
Ø
When
the current Traffic Management Strategy for the Market Place will be
available for the residents of Easingwold to see.
Ø
Are
the multiple road signs (approx 21) wanted in the Market Place?
Ø
Do
current plans include need for controlled pedestrian crossing sites; ideally
from Little Lane to the butchers and from the Chemist to the Galtres Centre?
The Chairman advised the item was being discussed as an
agenda item at tonight’s meeting.
Mr Hale also asked if the council
were satisfied that there will be no more flooding at Ninevah. The Chairman
advised that all that can be done has been done. However there cannot be any
guarantees given if exceptional weather conditions prevail.
The member of the public stayed
at the meeting until agenda item 08/60 was concluded
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08/56 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT
(circulated at meeting)
To note progress on action points
from previous minutes (information items only)
a) Responses/letters sent 1. Request approval to put PROW
across Chase Garth open space (08/26.1)
The Clerk has written to
the Police advising that the Council considered a similar request to create a
diagonal PROW across Chase Garth from NYCC at the council meeting held
18/10/03. The request was not approved but council did agree to the PROW
along the side of the open space following the boundary hedge. 2. Speeding
vehicles- Oulston Road, Easingwold (letter from NYCC & Claypenny
Neighbourhood Watch) 08/26.2
The Clerk has written to advise
NYCC that the Council would support the introduction of a 40mph buffer zone
from the existing 30mph zone out towards Oulston.
3. Yellow Lines at Wilkinson
Court (08/26.5)
It was unclear if the road in
question was adopted by NYCC Highways; the Clerk has confirmed that this road
was adopted by NYCC on 14/9/07. The Clerk will add to the next agenda for a
decision on the way forward.
4. Request from Easingwold Police to designate alcohol free zone and
provide signage to permit enforcement (08/27.1) It
was agreed to support this request in principle. The Clerk has written to Mr
M. Richards, Head of Legal Services at HDC, to seek guidance on the legal
position and how the Council should go about the designation for the town
centre. Reply received 14/7/08 with offer to attend next meeting with
Councillors to discuss. Clerk will add to next agenda for a decision on the
way forward. 5.
Public Rights of Way – cutting back of
shrubs and weeds (OS 160608 item 9) On instruction from NYCC
the clearance of the overgrowth at Kell Balk & Gate Grains Lane has been
carried out by the council’s miscellaneous works contractor. NYCC have reimbursed for Kell Balk and the
payment is expected shortly for Gate Grains Lane. The Clerk has reviewed all
the public rights of way (PROW) in the town in order to update the list held
by NYCC (who have responsibility for the maintenance of the PROWs) and the
list was sent to NYCC on 20/6/08 6. Permission to fly Lions
Flag on 28th June (Brass Band Fayre) 08/44.3 The Clerk advised the
request was approved. 7. Request from Mrs Hardy
for stall on Butter Cross (08/44.6) The Clerk advised the
request was approved. 8. Request from Mrs Johnson re
loan of Market Stalls for Easingwold Primary School Summer Fair on 6th
July 2008 (08/44.9)
The Clerk advised the
request was approved. 9. 45.1 Possibility of a direct lease between ETC and
COZIE
The Clerk wrote to HDC Legal to
explore the possibility and requesting legal advice on 8/7/08. Denise Pearce,
HDC has arranged meeting with Clerk on 23rd July to reach common
understanding of situation before legal advice can be given by HDC.
b) Easingwold in Bloom (TCC 190508 item 8) Councillors R. J. Tanner-Smith
and D. E. Gallon have organised the competition in 2008; leading and
confirming arrangements with the Clerk. The honorary judges have been
appointed c) Annual Return 2007/08 (08/33 and F&GP 1/7/08)
Completed Annual Return submitted
to Mazars LLP on 7/7/08
d) Planning applications 08/00485/FUL and
08/00486/FUL for 57 and rear of 55a Uppleby (ACM 200508 08/38.4)
The Clerk has written to the Head of Planning, Mr M. Cann
at HDC, requesting an explanation regarding the applications which were
approved without the requested site visit. ETC have received a response which
has been circulated to Councillors
e) Flooding - Ninevah
Cottages Most
contributions have been received, apart from one household at Ninevah. Work
was completed early June 2008. f) Footpath at Springhill Court (TCM 150408 08/03)
Clerk wrote to T.Wood, HDC 29.4.08 and he confirmed that
the approval for Springhill Court did require the enhancement of pedestrian
links in to the Town. Mr Wood advised the architects for Quibell was
arranging an inspection of the site and would inform Mr Wood of additional
work identified (9/7/08)
.g) Millfields Car Park
extension by Housing 21 (O.S 170308 Item 3.8)
Quibell have advised Mr Thornton, HDC that they
have carried out the works. Mr Thornton is going to visit site as they do not
appear to have done any works recently. h) Uppleby Pavements (TCM 150408 08/09)
Clerk wrote to NYCC Highways
29.4.08. Work was completed 19/06/08
i) New parking
sign in Market Place (TCC 190508 Items 5.1 & 5.2)
The new sign was put up in early
July. It includes reference to the Farmers’ Market moving to the car park
side from the Butter Cross side of the cobbles
j) Breathing Places; Millfields (OS 160608 item 5.1)
Meeting of Breathing Places
Working Party and BTCV took place 10/7/08. Councillor Readman will provide
summary under main agenda item. Mr D. Goodwin, HDC has verbally confirmed the
project is fully supported by the District Council. A letter to this effect
is awaited.
k) Church Hill Lighting (08/08)
The clerk has written to HDC,
regarding their Health & Safety concerns arising from the poor lighting
in this area. This request is fully supported by the Police Inspector for
Safety, from whom an email was attached to the letter to HDC. Mr Wells at HDC
has passed details to the Community Safety Officer and they are currently
looking at Crime Figures & Public Order Incidents in the area. A risk
assessment is also being undertaken by HDC.
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08/57 |
CORRESPONDENCE Items of correspondence
noted are listed at the end of these minutes. N1- HDC Forum on ‘Planning
Allocations’ will be held at the Galtres Centre on 24 July 2008 at 7.30pm.
The Chairman is District Councillor Shepherd. Members of the public are welcome
to attend. The Clerk was requested to put a notice up on the notice board to
ensure locals are aware. The meeting has been advertised in the Hambleton
News and the D&S Times. Correspondence for Decision 57.1 YLCA AGM 19/7/08 -
Councillor Gallon attending
57.2 Redcar & Cleveland
Borough Council; invitation to Yorkshire Day on 1st August - No
one attending
57.3 NYCC; invite to Civic Dinner
12/9/08 - Cllr J Tanner-Smith attending
57.4 YRCC; AGM & nomination
for YRCC’s Charities Board - No volunteers
57.5 Mr I Peacock; Byways Cycle
Ride on 22/7/08 - It was AGREED to Mayor would officially start
the ride from the Butter Cross in the Market Place
57.6 Royal British Legion;
luncheon invitation to Mayor for Annual Conference on 13/12/08 - Cllr J
Tanner-Smith attending
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08/58 |
COZIE ROOF REPAIRS
58.1 HDC Legal have stated they are
not yet in a position to advise regarding the possibility of a direct lease
between ETC and COZIE. The Clerk is meeting with HDC on 23rd July
to clarify the position to enable advice to be forthcoming
58.2 Councillor Gallon advised
that COZIE had been successful with their grant application to the Community
Safety Partnership and further grants are being applied for.
45.3 Councillor Gallon advised
that COZIE planned to carry out the roof repairs to ensure building
watertight and update the lighting and heating. These costs are estimated to
be £9,700 excluding VAT. The Galtres Management Committee has offered COZIE a
full repairing lease on the premises which has not commenced yet.
Councillors
Gallon & Readman declared a possible prejudicial interest in item 08/58
but remained in the room as no decision was made or vote taken, only an
update as detailed above. |
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08/59 |
TRAFFIC MANAGEMENT SCHEME
59.1 Councillor Taylor summarised
the current position for those Councillors who did not attend the meeting in
Thirsk with NYCC Highways on 1st July 2008 and for the benefit of
the public in attendance. The latest the works can commence is January 2009. If this
date is not achieved the funding will be lost as the work
must be commenced before the end of the financial year. Changes in the plan are due to
regulatory change or funding issues.
The changes which have taken
place since the last plan in November 2004:
Ø
The
same amount of funding is available but due to the elapse of time it will not
buy now what it would have bought in 2004/05.
Ø
The
consultants used by NYCC have changed to Jacobs UK Ltd
Ø
Bus
sizes have increased therefore bus stops have had to be extended.
Ø
The exchange of registered village green to
compensate for the widening of the footway on the west side of Chapel Street
has been abandoned because of legal difficulties and the footway will instead
be widened by narrowing the highway. This is another reason why double
yellow lines are required on the east side of Chapel Street along the Galtres
Centre frontage so that a parked coach does not obstruct the highway for HCVs
at this point.
The Chairman referred to the
notes from the meeting on 1/7/08 with NYCC and went through each item with the
Council to decide the way forward.
59.2 Footways over Cobbles - It was AGREED that these were no longer possible as part of the scheme
due to budget constraints.
59.3 Disc Parking - It was AGREED that parking control is necessary for the scheme to work.
NYCC will provide details of license and legal requirements in due course.
The council would like to see the parking control area extended to the area
outside The George Hotel on the east side of the Market Place
59.4 Chapel Lane - It was AGREED to have double yellow lines outside the Galtres Centre
wall but only for the area from Tylers Walk to the accommodation road
opposite. This will probably leave an area for 2 designated parking bays
towards the direction of Barclays Bank
59.5 Tylers Walk & Crabmill Lane
- It was AGREED to support double yellow lines
in this area
59.6 The Crescent - It was AGREED to support a one way system
59.7 The Green - It was AGREED the tarmac extension was necessary and that it would be
enhanced with planters and benches to create an additional seating area
59.8 Pedestrian Crossing site
from the Green to the Market Place - NYCC to investigate options and funding
available; it is likely this will be a requirement for the future due to
financial constraints
59.9Market Place - It was AGREED to request NYCC to locate the taxi rank on the existing
bus stop outside GH Smiths and to request cycle racks; one outside the CO-OP
adjacent to the Green and one on the east side of the Butter Cross, opposite
The George Hotel.
59.10 Disabled Parking - This
issue would be managed by NYCC to comply with regulation
59.11 Spring Street - NYCC have
advised there is insufficient space for herringbone parking
59.12 York Stone - NYCC to
investigate alternative material to avoid slip hazard
59.13 Housing 21 pedestrian
access to Market Place - NYCC to liaise with developers to avoid conflicting
plans
59.14 It was AGREED the Clerk should write to NYCC advising of the decisions
made requesting a revised plan incorporating them. In addition to seek a date
when NYCC would exhibit the plan for the Market Place enhancement which would
be advertised to ensure residents of Easingwold had the opportunity to
examine.
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08/60 |
MILLFIELDS OPEN SPACE
60.1 The Clerk advised under
emergency powers that the drain cover would be replaced by 21st
July at a cost of £255 + VAT.
60.2 It was AGREED the Clerk should instruct Aldersons of Worsall to carry
out an urgent land survey of the entire Millfields area (excluding the
wetlands). Delegated authority was given to the Clerk to approve works to the
value of £1200.00 plus VAT for the land survey and any remedial works carried
out during the survey. Delegated authority was given the Clerk, the Chairman
and one Councillor to approve additional repair works if found necessary up
to a further £800.00+ VAT.
60.3 Councillor Readman read out
the report she had compiled from the Breathing Places Working Party which met
on 10th July 2008. This is attached as Annex A. She also advised that the public meeting
would be held in the middle of August at the Galtres Centre; an advertisement
will be placed in the Easingwold Advertiser.
60.4 It was AGREED to defer the start of any works with BTCV until the
results of the land survey are known.
60.5 The Clerk was requested to
issue a copy of the contract from BTCV to each member of the Open Spaces
Committee; a Councillor would be responsible for signing up to the terms
& conditions of the BTCV contract.
60.6 The Chairman of the Open
Spaces Committee congratulated the Clerk for her initiative in finding out
about the grant and applying for the funding which secured £10,000 for the
project.
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08/61 |
EASINGWOLD ONE STOP SHOP (PHASE 2)
The Clerk advised that
correspondence from NYCC regarding this matter had not yet been received and
could therefore not be discussed.
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08/62 |
STANDING ORDERS REVIEW
It was AGREED to accept the following amendments to Standing Orders as
adopted 19/07/07 reference 07/48.1:
Ø
No. 76
paragraph 1) (d) Currently states: ‘The Clerk shall
notify the receipt of every planning application to the Chairman / Chairman
of the Planning Committee or in the Chairman's absence to the Vice-Chairman
within 48 hours of receipt.’ Replace with: The Clerk or
Assistant Clerk should apply to HDC for flexibility on response date if out
with the timetable for the next Planning Committee. If this flexibility is
not permitted the Clerk or Assistant Clerk must arrange an additional
Planning Committee in order to meet the response date (as stated in Appendix
1 under Planning Committee, Terms of Reference point 4 and Appendix 2 (f)). Ø Appendix
1 Planning Committee Meeting date:
Arrange an additional meeting for the first week of each month to consider
planning applications which cannot wait for the regular meeting held on the
third Monday of each month. The committee should only meet additionally if
necessary. The members of the additional meeting will be as for the last
Planning Committee Ø Appendix
2 Delegations to the Clerk Add in the title ‘Clerk…….. or Assistant Clerk when Clerk is absent.’ Ø
Also add ‘Events in
Market Place’ as approved at TCM October 2007: 07/145 DELEGATED
AUTHORITY TO TOWN CLERK AND ASSISTANT
IT
WAS AGREED to grant
delegated authority to Town Clerk and
Assistant Town Clerk for permissions for local small events, stalls etc on
Market Place and on the Butter Cross,
by consulting with the Chair or Vice Chair without presenting to the Council at the Town Council meeting
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08/63 |
TOWN HALL CLOCK
Councillors agreed to investigate
regarding the location of deeds
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08/64 |
INVITATION TO POLICE INSPECTOR
It was AGREED to invite both the Police Inspector and the Anti Social
Behaviour Co-ordinator for HDC, Mr Geoff Lodge, to the next council meeting
in August
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08/65 |
EMERGENCY REPAIRS AND MINOR ITEMS
The Clerk reported that under
Delegated Powers as per Standing Orders Appendix 2 the following had been
undertaken:
65.1 Millfields Open Space - the
broken drain cover would be replaced by 21st July at a cost of
£255 + VAT.
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08/66 |
COMMITTEE REPORTS
The Clerk had circulated to all
Councillors a copy of the draft minutes from the Recreation Committee held 14th
July 2008.
Councillor Shepherd gave a brief
summary of highlights from the meeting
66.1 It was AGREED that the virement of funds as recorded at 6c in the
minutes at of the meeting held 14/7/08 and the decision to accept the
quotation from Balfour Beatty for the footpath in the Memorial Park at 6b was
endorsed by full council
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08/67 |
FINANCE MATTERS
67.1 The previous month’s income
was noted.
67.2 It was AGREED that the following accounts should be approved for payment:
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