PRESENT: Councillors W.B. Taylor (Chairman), D.E. Gallon, N. Madden, F.M. Readman, G.W. Ellis and S.A. Shepherd. County Councillor P Sowray.

Acting Clerk: Mr N A Knapton

11/168

APOLOGIES AND DECLARATIONS OF INTEREST

141.1 Apologies were received from Councillor J Tanner-Smith

141.2 Councillors Shepherd & Ellis declared that, as members of Hambleton District Council, they would reconsider any matters at the district level taking into account all relevant evidence and representations at the district tier.

11/169

It was AGREED to adjourn the meeting for up to 15 minutes to take questions through the Chairman from members of the public. All items raised by the public are recorded to enable the council to deal with at the appropriate time.
One member of the public was present.

There were no matters raised

11/170

It was AGREED that minutes of the meeting dated 20 October 2009 (already circulated) should be approved for signature.

11/171

MATTERS ARISING AND CLERK’S PROGRESS REPORT

To note progress on action points from previous minutes (information items only)

a) Responses/letters sent

Ninevah Cottages (10/144a); The Acting Clerk emailed Clive Thornton to check on his attendance and got a read receipt but no actual email &

Hambleton Area Committee (10/144a); Reply received 26 October. Not recorded on C2N list in error. (ref 09/11/27) &

Large tree at the rear of 29, Stonefield Avenue, Easingwold (OS item 4.5); reply received 23 October recorded in C2N but cannot trace original correspondence &

Drovers Court Open Space (OS item 6); Two quotes have been received and will be dealt with under Finance &

Drovers Court Open Space (OS item 6); The Copy of reply from David Earl circulated.

Benches 10/151.3; A letter has been received offering a bench for Long Street and an advert has been placed for another which has received one response so far &

Poppy Wreath 10/152.1 - The Wreath was purchased and laid as agreed.

Permission had been given to the PCC to put the crib on the green as usual and hold the outdoor service on 11 December.

b) The Coach House - COZIE lease with GMC

A final copy is still awaited.

c) Footpath at Springhill Court (08/142 &08/188)

No further information received.

d) Millfields Car Park extension by Housing 21

Mr Thornton is attending and will deal with this issue.

e) Burial Ground

This will be considered in Part Two, confidential session

f) Review of Policy on Town Council land for tables outside commercial premises

A meeting has been held and is an agenda item. (ref 12)

g) Prospect Farm Development & Possible Adoption of the Public Open Space (08/159 & 08/185)

A holding response received from David Goodwin on 12 October, nothing more heard.

h) Office Premises

This will be considered in Part Two, confidential session

i) Land Registry B117 Notice, the George Hotel, Easingwold

The position will be reported under confidential session.

j) Friday Market (TCC 170809 item 5)

Arrangements for Christmas market on Monday 21^st December have been referred to Town Centre Committee.

ACTING CLERK’S NOTE

An e-mail tendering his apologies and constructive comments on this matter was sent by Mr Thornton on the day of the meeting but was not picked up in time for the meeting.  It is reproduced in full at the end of these minutes.

One copy of a detailed plan of the Open Space area was produced at the meeting and Councillor Ellis undertook to ensure that sufficient copies for all Councillors would be made available before the next meeting

MATTERS ARISING:

Ø There were no matters arising.

11/172

CORRESPONDENCE

Items of correspondence noted are listed at the end of these minutes.

Correspondence for Decision

172.1 North Yorkshire Police - Local Community Profiles. The Clerk to obtain more information and consider at next meeting.

172.2 D & K Unsworth & Sons - Grass cutting quote - it was agreed to deal with this under finance.

11/173

LAND AT THE DAWNAY

The Chairman had heard from Gerard Tubb. The Scout’s solicitor was acting on a voluntary basis so would be slow to respond. The national Scout Association wished to be a party to the lease rather than the local scout group, it was AGREED to await a copy of the lease before discussing further.

11/174

EASINGWOLD TOWN COUNCIL COMPUTER SYSTEM UPGRADE

After answering questions about this Quote, the acting clerk left the meeting and, in his absence, it was AGREED to accept it and for the work to go ahead after the Clerk returns to work.

11/175

MEMORIAL PARK

The results of the young people’s consultation were reported by Councillor Shepherd. Forty children had taken part. A disc of pictures had been created. It was AGREED to remove the existing play equipment, the Clerk to obtain quotations for this. Also, that the design brief be sent to the appropriate suppliers.

11/176

NINEVAH COTTAGES REMEDIAL FLOOD WORKS & PROSPECT FARM SURFACE DRAINAGE

HDC Senior Engineer Clive Thornton was unable to attend the meeting. Councillor Madden had received an email from MET Engineering who have been asked to negotiate permissions. The Kyle & Upper Ouse Internal Drainage Board had agreed to undertake the works at Ninevah Cottages if Town Council would pay for the hardware which would most probably be between £300 and £400. It was AGREED that Town Council would pay for the hardware.

11/177

NYCC WINTER SERVICE - SALT BINS & HEAPS

No reports had been received from NYCC. Councillor Sowray would chase up the matter.

11/178

EMERGENCY REPAIRS & MINOR ITEMS

178.1 There were pot holes at the top of Crabmill Lane and all around Manor Road to Bonneycroft Lane. Clerk to report to NYCC Highways.

178.2 There had been no notification regarding the gas works on Long Street which had been taking place for the last two weeks. Councillor Sowray stated that the utilities had not given NYCC sufficient notice for them to be able to put up signs.

11/179

MEETING WITH TRADERS RE PUBLIC SPACE SEATING

A copy of the minutes had been circulated. It has been a positive meeting attended by The Angel, The Commercial, The York, The George and BBQ.

It was AGREED that a draft annual licence by drawn up by Councillor Gallon with the following clauses:-

1. Up to four tables per establishment during the summer.
2. One table per premises during the winter.
3. Up to two flower tubs all year round per establishment. The position and design of these to be approved by Council.
4. All tables and tubs to be removed for one day per year.
5. Summer to run from 1 April to 30 September each year except if Easter was earlier than 1 April in which case it would start at Easter.
6. An annual charge of £10
7. The licence to be reviewed annually
8. Any breach of the licence conditions to result in revocation of the licence.

The draft licence when agreed by Council would be circulated to the establishments for their feedback.

11/180

COMMITTEE REPORTS

Recreation Committee - minutes had been circulated.

Three inspection reports had been received, the Memorial Park, Millfields Skate Park and Claypenny Park. The Skate Park regarding would cost over £2,000. Further details would be sought.

Town Centre Committee

The Co-op had kindly agreed to allow the use of their electricity supply for the Christmas lights.

Winchmore Studios had kindly agreed to sponsor three flower tubs. NYCC Highways had been contacted for permission.

The two tenders for the triangular bed had been received. These were too high to be considered. Clerk to write to companies to let them know.

The flower displays would be a repeat of last year in light of Clerk’s workload. The cordialis were becoming too big. These need to be removed and planted elsewhere and replaced by smaller ones. Clerk would mention to Andrew Nelson.

Councillor Ellis would arrange for soil samples to be taken from around two trees in the Crescent and also on the Green in order to try and establish why the trees were dying and what treatment was most appropriate for the grass on the Green.

11/181

FINANCE MATTERS

181.1 In light of the Clerk’s absence the latest Income & Expenditure report was for September 09.

181.2 The following accounts were approved for payment:

Payee Name	Cheque Ref	Amount Paid	Transaction Detail
Salary CE & CM Walker Ltd Grays Solicitors RBS Software Solutions Easingwold District CCA Nigel Knapton M E Willis Ltd Andrew Nelson Salary	101293 101294 101295 101296 101297 101298 101299 101300 101301	396.12 718.75 2,562.20 90.85 127.51 200.00 43.65 656.30 1,242.00 ----------- £6,037.38 -----------	Salary Grass Cutting Legal Fees Alpha Maintenance Photocopier Hire & Copying Clerk’s Services Generator Hire & Repairs Town Maintenance Salary

181.3 The need for the budgets from Committees for next month in order to calculate the precept was noted.

11/182

TOWN REPAIRS AND MAINTENANCE

These were covered under Emergency Repairs.

11/183

URGENT ITEMS AND ITEMS FOR THE NEXT AGENDA

To obtain Churchyard costs for budget.
The Clerk to write to COZIE thanking them for the work they have done to improve the building.

To ask Helen Fielding Hambleton DC’s letting officer to come and speak on social housing at the January meeting.

The following matters to be put on the December agenda

Ø Budget and setting the 2010/11 precept.

11/184

PLANNING MATTERS

This item was taken at 8.30pm.

184.1 It was AGREED that Planning Committee recommendations, following the meeting on 16^th November 2009 should be approved as set out in the following minutes of the meeting:

Councillor Ellis declared an interest in item (e) and left the Council Chamber for the duration of that item.

	Ref No	Application details	Address	Applicant's name
a	09/02162/MRC	Application to vary condition 16 of planning approval 06/02801/FUL to allow an increase in height plots 1,3 and 5. Recommendation: Wish to see REFUSED Roofs too high & overlooking for adjacent properties, particularly those to the rear of the development. The whole scheme, aesthetically is not satisfactory in a conservation area. Further details have already been submitted by the Forest of Galtres Society	Chase Garth, 145 Long Street, Easingwold, York	Mr S Almond
b	09/03527/FUL	Replacement of existing window with french doors and construction of a garden shed. Recommendation: Wish to see APPROVED	8 Gill Croft, Easingwold, York YO61 3GX	Mr Nelson
c	09/02881/FUL	Single storey extension and first floor extension to existing hospital Recommendation: Wish to see APPROVED	St Monica's Hospital, Long Street, Easingwold, North Yorkshire	North Yorkshire PCT
d	09/03642/CAT	Proposed crown thinning of weeping willow tree Recommendation: Wish to see APPROVED	County Library, Market Place, Easingwold, North Yorkshire	North Yorkshire County Council
e	09/03632/FUL	Alterations and extensions to existing dwelling Recommendation: Wish to see APPROVED	Lund Farm, Alne Road, Easingwold, North Yorkshire	Mr & Mrs R Ellis
f	09/03612/FUL	Ground floor extension to existing dwelling Recommendation: Wish to see APPROVED	14 Showfield Drive, Easingwold, North Yorkshire YO61 3GD	Mr & Mrs Erskin-McCoy
g	09/03627/CAT	Proposed works to trees Recommendation: Wish to see APPROVED	72 Chapel Street, Easingwold, North Yorkshire YO61 3AE	Trustees of the Bill Thomas Settlement

h	09/02899/FUL	Retention of 2 buildings used for workshop and classroom Recommendation: Wish to see APPROVED	Burn Hall to Moss End Track, Easingwold, North Yorkshire	Longhirst Group
i	09/03617/TPO	Proposed crown thinning of beech tree subject to TPO 1993/15 Recommendation: Wish to see APPROVED	Raasay House, Manor Road, Easingwold, York	Mrs D Tollan
j	09/02573/FUL	Alterations and extensions to existing office building to form a dwelling and construction of a detached domestic garage ALREADY CONSIDERED BY CHAIRMAN Recommendation: Wish to see APPROVED	Court House, Church Hill, Easingwold	Mr P Hourigan
k	09/03614/FUL	Conservatory to rear elevation Recommendation: Wish to see APPROVED	3 Rosemary Court Easingwold, York YO61 3EZ	Mr A McNally
l	NY/2009/0447/FUL	Installation of a canopy with wooden decking at Easingwold School, York Road, Easingwold, York Recommendation: Wish to see APPROVED	Easingwold School, York Rd	Business and Environmental Services

Minor Amendments: 1

Withdrawn: 0

Street Naming & Numbering: 3

Yester House, 1 Old Coach Yard, Little Lane, Easingwold, York YO61 3AX

2 Old Coach Yard, Little Lane, Easingwold, York YO61 3AX

Mews Cottage, 3 Old Coach Yard, Little Lane, Easingwold, York YO61 3AX

184.2 Applications considered by Hambleton District Council were noted.

The number of new dwellings 1.6.07 - date: 21

11/185

It was RESOLVED to exclude members of the press and public under the Public Bodies (Admission to Meetings) Act 1960 for items 09/164-167, due to the confidential nature of the business

11/185

Part Two

STAFFING

This was discussed in confidential session

11/186

LAND REGISTRY B117 NOTICE, THE GEORGE HOTEL, EASINGWOLD

This was discussed in confidential session

11/187

BURIAL GROUND

This was discussed in confidential session

11/188

FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL

This was discussed in confidential session

After the Chairman had closed the meeting, Councillors stayed on to discuss the November Newsletter and various amendments/additions were proposed that the chairman and Councillor Shepherd were requested to submit to the Clerk by Monday 23 November 2009 for publication in that week’s edition of the Easingwold Advertiser.

Signed………………………………………………

Date: 15^th December 2009…………………………

CORRESPONDENCE TO NOTE: NOVEMBER 2009

Min Ref	Date Received	From	Subject
N1	12.10.09	PC Atkinson, NY Police	PROW changes to footpath around Easingwold School
N2	13.10.09	HDC, Claire Little	Naming of unnamed road between Spring St & Manor Road; proposal to Horse Well Lane
N3	15.10.09	Jo Morrow	Allotment tenancy application form
N4	19.10.09	Open Spaces Society	Autumn issue
N5	19.10.09	Hambleton District Council	Planning application notification for extension to St Monica's
N6	21.10.09	Galtres Management Committee	Minutes of the Galtres Management Annual General Meeteing 8th Oct
N7	23.10.09	David Chase, Highways, Area 2 Thirsk, NYCC	Re overgrown sycamore Stonefield Avenue
N8	26/10/2009	Hambleton DC	Hambleton Area Committees - Co-opted members
N9	26/10/2009	Record RSS	Playground Inspection & Maintenance
N10	26/10/2009	NYCC	Budget & Council Plan Consultation
N11	26/10/2009	Hambleton DC	Coach Yard Street Numbering
N12	26/10/2009	Hambleton DC	Temporary Road Closure for Remembrance Sunday.
N13	26/10/2009	HM Revenue & Customs	Scam Email
N14	27/10/2009	Citizens Advice Bureau	70th Birthday Appeal
N16	30/10/2009	NYCC	Request for permission for Fire Brigade to us Buttercross for Anti drink drive campaign.
N17	30/10/2009	Record RSS	Paid Invoice
N18	30/10/2009	Rural Action Yorkshire	Country Air
N19	30/10/2009	Association Management Quarterly	AM Quarterly Magazine
N20	30/10/2009	NYCC	Temporary Road Closure for Remembrance Sunday.
N21	30/10/2009	Easingwold District Lions Club	Permission for Carols in Market Place
N22	04/11/2009	Easingwold & District Over 50s Forum	Notice of AGM
N23	05/11/2009	SMP (Playgrounds) Ltd	Tile Remedial Works
N24	05/11/2009	Record RSS	Memorial Park Inspection Report