59-2009/12
MINUTES OF EASINGWOLD TOWN COUNCIL MEETING
HELD AT THE GALTRES CENTRE EASINGWOLD AT 7.30P.M. ON TUESDAY 15 DECEMBER 2009
PRESENT: Councillors W.B. Taylor (Chairman), D.E. Gallon, N. Madden, F.M. Readman, G.W. Ellis, Revd J Harrison, J Tanner-Smith and S.A. Shepherd. County Councillor P Sowray.
Acting Clerk: Mr N A Knapton
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12/189 |
APOLOGIES AND DECLARATIONS OF INTEREST 189.1 There were no apologies. 189.2 Councillors Shepherd & Ellis declared that, as
members of Hambleton District Council, they would reconsider any matters at
the district level taking into account all relevant evidence and
representations at the district tier. Councillors
D Gallon & Revd J Harrison
declared an interest in agenda item 202.4 |
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12/190 |
It was AGREED to adjourn the meeting for up to 15 minutes to take
questions through the Chairman from members of the public. All items raised
by the public are recorded to enable the council to deal with at the
appropriate time. There were no matters raised |
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12/191 |
It was AGREED that minutes of the meeting dated 17 November 2009
(already circulated) should be approved for signature. The minutes of the 1
December 2009 would be considered at the January meeting.
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12/192 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT
To
note progress on action points from previous minutes (information items only) Letters had been sent to
the firms rejecting the quotations for the flower bed maintenance. Cherry Hill Nurseries had
telephoned to say they did not do flower tubs. A letter had been sent to
the Clerk & Chairman of the Kyle & Upper Ouse Drainage Board
regarding Ninevah drainage matters. NYCC Highways had been
contacted regarding pot holes in Crabmill Lane & Bonneycroft/Manor Road. Permission had been given
for BBC Radio York to have an outside broadcast vehicle in the Market Place
on 17 December 2009. MATTERS ARISING: Ø
There were no matters
arising. |
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12/193 |
CORRESPONDENCE
Items of correspondence
noted are listed at the end of these minutes. Correspondence for Decision There were no items of
correspondence for decision. |
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12/194 |
LAND AT THE DAWNAY A copy of the lease was still awaited. |
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12/195 |
EASINGWOLD TOWN COUNCIL COMPUTER SYSTEM UPGRADE The
new computer hardware was now installed and up and running. Duplicate files
would be deleted when the Clerk returned.
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12/196 |
MEMORIAL PARK The plans from the four play
equipment companies consulted were displayed. It was AGREED that
the scheme should be undertaken by Image Playgrounds of Sheriff Hutton
without the rope swing at this stage.
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12/197 |
NINEVAH COTTAGES REMEDIAL FLOOD WORKS & PROSPECT
FARM SURFACE DRAINAGE
Clive Thornton’s report had been
circulated. Councillor Madden commented that the Ninevah system was working
well but was at the mercy of debris. Andrew Nelson had cleared it out three
times recently. The proposed scheme would address this. Clerk had written to
the Clerk and Chairman of Kyle & Upper Ouse Drainage Board. Matter to be
on next month’s agenda.
It was agreed the Clerk to write
to Clive Thornton for an update on the Millfields Park car park surfacing.
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12/198 |
NYCC WINTER SERVICE - SALT
BINS & HEAPS
Reports had been received
from NYCC and bins not meeting the criteria had been removed by them. It was AGREED that Town Council would
not fund any additional bin fills. |
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12/199 |
EMERGENCY REPAIRS &
MINOR ITEMS
No emergency repairs had
been undertaken since the last meeting. |
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12/200 |
MEETING WITH TRADERS RE PUBLIC SPACE SEATING The letter had been sent to
the landlords, it had also been discussed with the Police. It was agreed that
Councillor Gallon speak with Hileys, Solicitors to arrange the drawing up of
a formal agreement based on the letter. |
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12/201 |
COMMITTEE REPORTS 201.1 It was AGREED to reappoint Nigel
Knapton a Trustee of the Spring Street Almshouses for 4 years. 201.2 An
officer from Hambleton DC reported that the EngAGE meeting had requested that
the two disabled spaces in Windross Square be enlarged to cater for
wheelchairs. It was AGREED that
this should be incorporated into the new Market Place scheme. 201.3 The
F&GP Committee had met and had considered
the precept and staffing matters which would be discussed in other agenda items. The Open Spaces Committee had met and after the replacement of the tree in
Uppleby there was no money left in the budget. Five trees were currently on
the tree works list and work would need to be done to 37 lime trees on Lime
Tree Avenue. The contract for a fence at Drovers Court
had been awarded to A&S Corner at a cost of £135. Flooding at Millfields
had not been as bad as anticipated. Grass cutting will be discussed at the
end of the three year contract with CE & CM Walker as NYCC were reducing their
contributions. The Recreation Committee had met to discuss the play equipment tenders as
reported in 12/196. |
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12/202 |
FINANCE MATTERS 202.1 The November 2009 Income & Expenditure
report was noted. 202.2 The
following accounts were approved for
payment:
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12/203 |
TOWN REPAIRS AND
MAINTENANCE The
pot holes reported last meeting had not been repaired. Clerk to chase up NYCC
Highways. Five
benches were in need of repair and it was agreed that Andrew Nelson repair
these and also remove a fallen tree in the Millfields Car Park. |
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12/204 |
URGENT ITEMS AND ITEMS
FOR THE NEXT AGENDA Ø To review the Quality
Council status. Ø Minutes of meeting held on
1 December 2009 (as minute 12/192 above). Ø Ninevah Drainage (as
minute 12/197 as above) Ø S. 106 request from
Hambleton DC re Prospect Farm estate. |
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12/205 |
PLANNING MATTERS This item was taken at 8.30pm. 205.1 It was AGREED that Planning Committee
recommendations, following the meeting on 14th December 2009
should be approved as set out in the following minutes
of the meeting:
Minor Amendments: 0 Withdrawn: 0 Street Naming & Numbering: 0 205.2 Applications considered by
Hambleton District Council were noted.
The number of new dwellings
1.6.07 - date: 21 |
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12/206 |
It was RESOLVED to exclude members of the
press and public under the Public Bodies (Admission to Meetings) Act 1960 for
items 09/207-210, due to the confidential nature of the business |
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12/207 |
Part Two STAFFING This
was discussed in confidential session |
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12/208 |
LAND REGISTRY B117 NOTICE, THE GEORGE HOTEL, EASINGWOLD This
was discussed in confidential session |
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12/209 |
BURIAL GROUND This was discussed in confidential session |
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12/210 |
FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL This was discussed in confidential session |
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CORRESPONDENCE TO NOTE: DECEMBER
2009
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Date Received |
From |
Subject |
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10/11/2009 |
John Tanner Smith |
Re meeting with NYCC and
contractors re market place cobbles |
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11/11/2009 |
Kevin Marley |
Allotment Tenancy
Application Form |
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11/11/2009 |
Elaines Caravan Essentials |
Market Stall Application
Form |
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11/11/2009 |
Cancer Research UK |
Mrs N Stojkovic, Easingwold
Friends of Cancer Research UK |
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11/11/2009 |
Easingwold School |
Senior Prizegiving Ceremony |
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11/11/2009 |
Lisa Wilson HDC |
Re playbuilder design brief |
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13/11/2009 |
J Reveley & Sons |
Quotation for Grass Cutting
at Millfields |
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13/11/2009 |
Hambleton District Council |
Street Naming Rear of Allonville |
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13/11/2009 |
Hambleton District Council |
Street Naming of Rear of
Allonville |
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16/11/2009 |
NYCC |
Agenda for County Committee
for Hambleton |
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16/11/2009 |
Employee |
Employee Matters |
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18/11/2009 |
Easingwold Lions |
Charter Dinner |
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18/112009 |
NYCC Highways |
Long Street tubs |
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20/11/2009 |
Cherry Hill Nurseries |
Quotation for planting 3
tubs |
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23/11/2009 |
Hambleton DC |
Meetings of the Area Forums
notice |
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25/11/2009 |
Mr Victor Hickman |
Letter re crescent flower
bed and other matters |
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30/11/2009 |
Graham Banks |
Request to bring a market
stall on Wednesday 23rd December` |
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04/12/2009 |
Employee |
Employee Matters |
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04/12/2009 |
David Burns |
Allotment Tenancy
Application Form |
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04/12/2009 |
Hambleton District Council |
Invitation to development
control meeting re Lund Farm, Easingwold |
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04/12/2009 |
Royal British Legion Poppy
Appeal |
Receipt |