1-2010/11
MINUTES OF EASINGWOLD TOWN COUNCIL MEETING
HELD AT THE GALTRES CENTRE EASINGWOLD AT 7.30P.M. ON TUESDAY 20 APRIL 2010
PRESENT: Councillors W.B. Taylor (Chairman), D.E. Gallon, N. Madden, F.M. Readman, S.A. Shepherd, G.W. Ellis, Canon J Harrison, J Tanner-Smith and County Councillor P. Sowray
Clerk: Miss Sara Horsman
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10/01 |
APOLOGIES AND DECLARATIONS OF INTEREST 1.1 No apologies were received 1.2 Councillor Ellis and Shepherd declared that, as members of Hambleton
District Council, they would reconsider any matters at the district level
taking into account all relevant evidence and representations at the district
tier. 1.3 Councillor Cannon Harrison declared a personal interest (trustee of
churchyard which is adjoining proposed burial ground) in item 09/289 1.4 Councillor Taylor declared an interest in Planning Application
10/00600/LBC as he is a neighbour 1.5 Councillor Shepherd declared an interest in planning application
NY/2010/0088/FUL as she is a school governor. |
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10/02 |
It was AGREED to adjourn the meeting for up to 15 minutes to take
questions through the Chairman from members of the public. All items raised by
the public are recorded to enable the council to deal with at the appropriate
time. It was AGREED to take agenda item 09 (Dawnay Allotments) as the
next item as a member of the public was present and wanted to respond to a
letter sent by Easingwold Town Council. |
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10/03 |
DAWNAY ALLOTMENTS This item was brought forward. To receive an update from
Councillor Readman on the current position regarding allotments 17 & 18
and deciding the way forward. Councillor
Readman gave a report to update councillors of the situation surrounding the
allotments. It was AGREED that
hens and chickens can remain on Plot 17 on the understanding that the
boundary fence between plots 17 & 18 is put right. Councillor Tanner
Smith and Councillor Readman are to arrange a visit to the site to discuss
the fencing with the current occupier. Once the boundary fence is put right it was AGREED to issue Plot number 18
to the current tenant of Plot 10 as Plot 10 has flooding issues. |
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10/04 |
It was AGREED that the minutes of the meeting dated 16 March 2010
(already circulated) should be approved for signature. |
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10/05 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT
To note progress on action points
from previous minutes (information items only)
a)Responses/letters sent ·
Millfields top cut; letters have been sent in response to those letters
of complaint received regarding damage to wildlife (hedgehogs) ·
Grass cutting contractor; letter to contractor notifying that the number of
cuts should be reduced from 16 to 14 this year by delaying the first one and
not carrying out the penultimate one. This has been confirmed verbally with
the contractor. ·
Removal of cherry trees outside 17 Barns Wray; work completed in March by local contractor ·
New Allotment Tenancy Agreements have been issued to all tenants and rents collected Uneven path
from Croft Close to Barclays Bank
is very uneven as it slopes and has exposed tree roots which are dangerous.
This was advised by a MOP at March TCM. NYCC have been informed and will
advise what remedial action is appropriate and what priority it has been
given. ·
CEWS, Demand for Improvements in Road Safety
conditions in winter weather; replied
advising two new salt bins had been ordered from NYCC. They would be filled
at the beginning of the season and refilled as finances permitted. ·
Phil Donaghy, Request to start Annual Arthur
Metcalfe Memorial Cycle Ride 26.09.10;
replied that the request was approved ·
Yorkshire & Humberside Brass Band Association,
Band contest 26.6.10 - request for financial support; replied that the request was approved to contribute
the same amount as last year (£225) ·
John Tanner-Smith, May Day Fair Market Stalls
Permission; replied
that the request was approved ·
Easingwold Running Club, York & District 10k
Road Race 25th May - Memorial Park finish; replied that the request was approved ·
Easingwold Scouts, Galtres Fun Runs 26/6/10 and
permission to display banner to Market Cross 3 weeks prior to the event; replied that the request was approved however the
banner can only by hung for one week prior to the event ·
Prospect Farm POS; replied to HDC that the original decision should stand as made in
February 2010 reference 09/251 ‘the council do not wish to adopt this area;
it should be maintained by HDC’ ·
United Charities; advised the Clerk that Cllr Readman had been re-appointed as the Town
Council representative for a 4 year term ·
Grass verges on Long
Street (near St. Monica’s Hospital) are being damaged by vehicles driving and parking
on them; this has been reported to NYCC Highways Area 2 ·
Potholes on Bonneycroft Lane have been
reported to NYCC Highways Area 2 b)
Memorial Park Play Area Scheme Installation was completed
31/3/10. Image Playgrounds still have to arrange the final sign off from a playground
inspection company e.g. RoSPA. The safety fencing was left
in position to protect the turf whilst it settled, but was removed on 9/4/10.
All grants from NYCC Playbuilder and HDC have been received into the bank
account. Image Playgrounds have been paid. c) Footpath at Springhill Court (08/142 &08/188) Mrs J Charlton advised that
she is arranging a further meeting with the developers and whilst ETC are not
invited to the meeting, she will advise the Clerk of the outcome in due
course. 25/2/10 update from Mrs J
Charlton: ‘A preliminary design for the proposed footpath has been passed
to the planning authority by the applicant for discharge of the planning
condition. Further information has
been requested by the Planning Authority and is currently being dealt with
and will be passed to the Planning Authority within the next two weeks. Once approved, arrangements will be made
for detailed design and construction to be carried out, along with an agreed
programmed start date.’ Mr T Wood,
HDC has commented on revised plans before Christmas and raised query with
some of the statements about the gradients that the plan showed could be
achieved. He is awaiting the further
details and is expecting a response by 12/3/10. Awaiting further update d)
Millfields Car Park extension by Housing 21 This matter is still
unresolved. Mr Thornton, HDC, advised he is looking into it on 22.2.10.
Awaiting further update e) Burial Ground This will be considered in Part Two, confidential
session f) Review of Policy on Town Council land for tables outside
commercial premises See
main agenda item 8 g) Millfields
Skate Park Record RSS carried out the
next inspection in March 2010 as area seems to have deteriorated further in
the bad weather. The revised inspection report & quotation for remedial
works was an agenda item at the Recreation Committee on 19/4/10 h)
Office Premises This will be considered in Part Two, confidential
session i) Market Place Heather Bed – Cllr Gallon is arranging the
donation of 2 boulders for the bed. Once in place, new shrubs will be ordered
and the memorial plaque will be fixed into place j) Friday Market New contract for market pitch completed with Mr
Field for garden equipment & accessories. New contract to be arranged with Elaine’s Caravan
Essentials before end April 2010. All pitches will then be occupied with
permanent stall holders k) Flower Displays on Long Street Awaiting passive risk assessment from NYCC which
will hopefully result in approval being given for the tubs. This was
requested 16.10.09 and has been chased up. l) Millfields Flooding Quotes have been requested from 3 contractors to
clear the ditch from the ponds to Millfield Lane; 2 have been received back.
This matter will be an agenda item at the next Open Spaces Committee in June
2010. m) Councillor Training Cllrs Madden, Taylor & Gallon requested to
attend YLCA courses this year (as discussed at F&GP 13/04/10); booking
forms have been completed & cheques raised n) Data Protection Training Nigel Knapton, Hambleton Area Rep is looking into
the provision of this training for all local councils. The Clerk will advise
council when details available. MATTERS ARISING: ·
North Yorkshire MWDF;
to note that the consultation period has started. The consultation ends on
28/5/10 and the papers will be on the May agenda |
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10/06 |
CORRESPONDENCE
Items of correspondence
noted are listed at the end of these minutes. Correspondence for Decision 6.1 Mr P Coomer, Burial Ground Letter it was AGREED that Easingwold Town Council stand by their
original decision. 6.2 Peter Bridgstock, Home Energy Efficiency Programme Co-ordinator for
HDC it was AGREED to refer Mr
Bridgstock to a better government for older people in order for a larger
audience. 6.3 Jason Feavers, Nordic Walking at Millfields; council AGREED the request in principle
before referring it to the Open Spaces Committee to sort out the details. 6.4 North Yorkshire County Council, Traffic Management Training it was AGREED to note the contents of
the letter and to leave on file for consideration in the future. |
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10/07 |
MEMORIAL PARK ENHANCEMENTS 7.1
To consider CCTV and lighting improvements; it was AGREED Councillor Shepherd would speak with the police and
Excell Technology in respect of further CCTV. It was AGREED to
arrange for Geoff Lodge, anti social behaviour specialist for Hambleton
District Council to visit the site and advise on the best way to handle anti
social behaviour. Geoff Lodge can also advise on the mobile CCTV unit; it was AGREED Councillor Shepherd
would pursue these agreements. 7.2
To consider signage requirements; it
was AGREED for the clerk to urgently arrange for the following signs to
be put up or re sited so they are clearly visible upon entry to the play
area; No cycles, Use litter bins provided, Age restriction notice, and dogs on lead at all times. Other
matters will be reported under the Committee Reports agenda item. |
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10/08 |
DAWNAY 8.1 Draft Lease for Easingwold TC Land at the
Dawnay To consider the draft lease from First Easingwold
(Forest of Galtres) Scout Group (if received) Carry forward to the next agenda as not yet
received 8.2 Dawnay Track Road To consider the request made by Mr Tubb in his
letter dated 13 March 2010, it was
AGREED that the Town Council would
agree to a stopping-up order subject to the scouts agreeing to meet the cost,
and that Easingwold Town Council have indemnity against any future
maintenance of the highway stopped up. |
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10/09 |
DRAFT LICENSE FOR TRADERS ON THE MARKET PLACE To receive correspondence from
The George Hotel; to receive feedback from Cllr Gallon re informal meeting
with landlords on 8/4/10 and decide the way forward. 9.1 It was AGREED to draw up new agreements for all pubs agreeing to
points raised by Mr Riley with exception to the number of tables. Councillor
Gallon proposed that all pubs should be allowed four tables only; this is to ensure
fairness and equality with other pubs. This proposal was seconded by
Councillor Shepherd. It was AGREED the
clerk would draw up a new licence, changing the term licensee to Designated
Premises Supervisor, informing that A Boards can be on display during opening
hours, and confirming that tables can be put outside on Good Friday. The license should be
reviewed yearly. 09.2 It was noted that
Barbe-Q have signed both agreements and paid the fee to the clerk. |
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10/10 |
EASINGWOLD TOURIST
INFORMATION CENTRE OFFICE BUILDING
To consider requesting the
transfer of the lease back from Hambleton District Council providing officers
of ETIP support the request (Cllr Ellis to lead); it was AGREED for Councillor Ellis to pursue this matter. It was AGREED the
clerk would write to ETIP with the idea and ask for any views to be made in
writing or via the next town council meeting. |
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10/11 |
NINEVAH – REMEDIAL DRAINAGE WORKS To receive an update from Cllr
Madden and decide the way forward; Councillor Madden is still waiting to meet
with the Chairman of
KUODB, he will report back to full council in May.
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10/12 |
REVIEW OF PASSENGER TRANSPORT SERVICES & HOME TO
SCHOOL TRANSPORT SERVICES IN HAMBLETON AND THE SURROUNDING AREA; Contents of the letter were noted. Councillors were
informed to contact the clerk with any comments. |
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10/13 |
STANDING ORDERS
To receive recommendations
from the F&GP Committee and consider the adoption of the new Standing
Orders; All councillors AGREED to the adoption of the new
standing orders. |
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10/14 |
TREE CONTRACTOR
To consider appointing
different contractors if necessary; it
was AGREED to move this item to the next Open Spaces Committee meeting in
June 2010. |
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10/15 |
EMERGENCY REPAIRS AND MINOR ITEMS To note and approve any
emergency repairs and/or minor items actioned by the Clerk since the last
meeting; It was AGREED for the clerk to order new signage for the memorial park, new locks,
and a new bin. |
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10/16 |
COMMITTEE REPORTS 16.1 Finance & General Purposes Committee
Report from meeting held 13/04/10. The Clerk had emailed a copy of the draft minutes
to all members. The highlights are: The Clerk has incorporated all previous revisions in
the Standing Orders as agreed at the last F&GP meeting. After YLCA
clarification on section 26c (Matters affecting council employees) and
section 31b (Allegations to breaches of the code of conduct), these sections
were approved. It was AGREED that the definitive draft should be submitted to
full council at April meeting for adoption. This was AGREED in
agenda item 10/13. 16.2 Recreation Committee Report from meeting held
19/04/10. N Knapton emailed a copy of the draft minutes to
all members. The highlights are: It
was AGREED to ask Image
Playgrounds to come and talk about a design for the toddler area. It
was AGREED not to purchase any
additional play bark for the toddler area at the present time. It
was AGREED to consider re seeding
the bare areas of grass in September. It
was AGREED to include item 5.2 (disbandment
of Friends of Easingwold Memorial Park) of the Recreation Committee Agenda Report
as a full agenda item in May. 16.3 Planning Report from meeting held 19/04/10. N Knapton emailed a copy of the draft minutes to
all members. |
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10/17 |
FINANCE MATTERS 17.1 March 2010 Income
& Expenditure report was noted. 17.2 The following accounts
were approved for payment:
17.3 To note the receipt of
the final instalment of the Playbuilder grant and the £1,000 grant from HDC
towards the Memorial Park. 17.4 To note the receipt of
Heads of Terms for the current office accommodation at the Police House; the
rent is increasing to £1,000 per annum which is higher than the budgeted
figure of £384. The term is for one year which expires on 8th
April 2011. All Councillors AGREED to
the actions made by the clerk. 17.5 To note the receipt from
NYCC of the Urban Grass Cutting allowance of £4,904.50 which covers six cuts
in the FY 2010/11. 17.6 To note the Annual
Return for FY 2009/10 has been received from Mazars for action by the Clerk.
The Annual Return will be submitted to council for approval at the
appropriate time. 17.7 To note that the
research requested reference F&GP February 6.3 as follows has been
carried out: Ø
The remaining £70,000 in BMM +3 months should be
moved on its anniversary (31.3.10) to a longer term account with a better return
of interest. Delegated authority was given to the Chairman, Vice Chairman and
Clerk to research available cash investments and make a recommendation to
full council The recommendation is to leave
the funds where they are as to gain a higher return involves tying the funds
up for a longer term or increasing the risk. The current rate of interest on
BMM +3 months is 0.3% gross p.a. 17.8 To note the Internal
Controls Review was carried out by Cllr Taylor on 6/4/10. |
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10/18 |
TOWN REPAIRS AND
MAINTENANCE It was AGREED the clerk would look in to
finding additional local contractors to work alongside Snowballs on the
cobbles. |
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10/19 |
URGENT ITEMS AND ITEMS
FOR THE NEXT AGENDA 19.1
Councillor Tanner-Smith informed that he has been approached by 2 members of
the public regarding bad visibility for drivers when entering Long Street via
the one way system this is due to local bus companies parking on the side of
the road between both one way systems. It was AGREED the clerk would
write to both local bus companies asking them to park more considerately in
the future. 19.2
Councillor Ellis proposed that a minute should be made in the public minutes
regarding items discussed in confidential session. A full report will be
forwarded to all councillors as done previously. This was AGREED by
all present. Councillor
Taylor has AGREED to seek advice regarding legalities of confidential
session at future training courses. |
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10/20 |
PLANNING MATTERS This item was taken at 8.30pm. 20.1 It was AGREED that Planning Committee recommendations, following the
meeting on 19th April 2010 should be approved as set
out in the following minutes of the meeting:
Minor Amendments: 0 Withdrawn: 0 Street Naming & Numbering: 0 20.2 Applications considered by
Hambleton District Council were noted.
The number of new dwellings
1.6.07 - date: 21 |
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10/21 |
It was RESOLVED to exclude members of the
press and public under the Public Bodies (Admission to Meetings) Act 1960 for
items 10/22-23, due to the confidential nature of the business |
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10/22 |
BURIAL GROUND This was discussed fully in confidential session. The outcome of the planning application is still
not known. |
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10/23 |
FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL This was discussed in confidential session. Councillor Taylor thanked the working party for
their continued support in seeking alternative premises. The Council are
looking at in to the report received on possible sites. |
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CORRESPONDENCE NOTED
APRIL 2010 Received |
From |
Subject |
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08/04/2010 |
Yorkshire
Wolds Muffins |
Market
Stall Application |
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26/03/2010 |
HDC Laura
Venn |
Request
for temporary Rolling Road Closure at Easingwold |
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01/04/2010 |
David
Chase |
Seat
License Crabmill Lane |
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08/04/2010 |
Aon |
Local
Council Insurance transferred from Allianz |
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10/03/2010 |
David
Goodwin |
Town
Council Dinner |
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10/03/2010 |
Christine
Cookman |
Town
Council Dinner |
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11/03/2010 |
Hambleton
DC |
Play
equipment Grant Aid |
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11/03/2010 |
Allianz |
Play
Equipment Insurance |
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15/03/2010 |
NYCC |
Hambleton
Area Committee |
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08/04/2010 |
Easingwold
& District over 50s forum |
Easingwold
Area Open Forum date |
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08/04/2010 |
Wetherby
District Lions Club |
The great
Yorkshire bike ride information of date |
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08/04/2010 |
St
Leonards Hospice |
invitation
to the silver jubilee at York Minster |
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15/03/2010 |
Playing
Fields Association |
Play Area
Survey |
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15/03/2010 |
Hambleton
DC |
Your
local website needs you. Develop your web design and computer skills |
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15/03/2010 |
Association
Management Quarterly |
Association
Management Quarterly |
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22/03/2010 |
Market
Times |
Market
Times News Letter |
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25/03/2010 |
Alzheimers
Society |
Volunteer
fundraising poster |
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26/03/2010 |
Helen
Page HDC |
Shared
Ownership opportunities poster for notice board request |