10-2010/11

MINUTES OF EASINGWOLD TOWN ANNUAL MEETING OF THE COUNCIL HELD AT THE GALTRES CENTRE EASINGWOLD AT 7.00P.M. ON TUESDAY 18 MAY 2010>

PRESENT: Councillors W.B. Taylor (Chairman), D.E. Gallon, J Tanner-Smith, F.M. Readman and County Councillor P. Sowray

Clerk: Mrs C Armitage

10/24

ELECTION OF CHAIRMAN

Councillor W.B. Taylor was proposed, seconded and therefore elected Chairman for 2010/11

10/25

APOLOGIES AND DECLARATIONS OF INTEREST

25.1 Apologies were received and accepted from the following who were absent due to holidays: Cllrs Canon J Harrison, S Shepherd, G Ellis and N Madden.

25.2 Cllr Tanner-Smith declared a personal interest in planning application 10/00917/FUL

25.3 Cllr Taylor declared a personal interest in planning application 10/00788/LBC & 10/00787/FUL

25.4 Cllr Gallon declared a personal & prejudicial interest in 10/50.7, review of COZIE donation

10/26

It was AGREED to adjourn the meeting for up to 15 minutes to take questions through the Chairman from members of the public. All items raised by the public are recorded to enable the council to deal with at the appropriate time.
There were 3 members of the public present

One member of the public raised concerns at the planning application for 3 apartments to be built at the rear of Royal Oak House (10/00930/FUL) regarding the building height, garden-grabbing and bears no relevance to the historic area. The adjoining garden at the rear would only have a windowless gable wall to look upon which would be overbearing. They wish to see the application refused.

10/27

APPOINTMENT OF TOWN MAYOR

Councillor W.B Taylor was proposed and seconded and therefore appointed Town Mayor for the ensuing year and the Declaration of Acceptance of Office was duly signed for Chairman & Mayor.

10/28

CHAIRMAN’S ALLOWANCE

It was AGREED that the allowance should remain at £350 for this financial year

10/29

ELECTION OF VICE CHAIRMAN

Councillor D.E. Gallon was proposed, seconded and therefore elected Vice Chairman for 2010/11

10/30

COMMITTEES

30.1 It was noted that Cllr Shepherd wishes to be removed from F&GP Committee and join the Town Centre Committee and this change was APPROVED

30.2 The committee structure was APPROVED and is attached as Annex A

30.3 The members of each committee were reviewed and it was AGREED the only change required was as requested at 10/31.1

10/31

REPRESENTATIVES ON OUTSIDE BODIES

31.1 The cessation of the Sports Council was noted.

31.2 The following representatives were AGREED:

Organisation Town Council nominated Representative

Beckwith Trust W. B. Taylor

C.O.Z.I.E. N. Madden

Easingwold Community Care W. B. Taylor

Galtres Management Committee N. Madden

Hambleton CAB D. E. Gallon

H & R Rural Transport Partnership J. Tanner-Smith

Spring Street Almshouses W. B. Taylor

Easingwold United Charities F. Readman & N. Madden

Easingwold & Villages Forum S. A. Shepherd

YLCA D. Gallon & W. B. Taylor

10/32

32.1 It was AGREED that the minutes of the meeting dated 20 April 2010 (already circulated) should be approved for signature. The date on the minutes was incorrectly stated as 18 April 2010 and the correction of the dates was APPROVED.

32.2 The draft minutes of Annual Parish Assembly (APA) 20 April 2010 were noted and it was AGREED there are no items for inclusion from the draft minutes on the next APA agenda

10/33

ELECTION 2011

It was AGREED to write to HDC requesting that the number of Town Councillors be increased from 8 to 11 at the next local elections. Consideration in the future would be given to advertising the forthcoming election in May 2011 to canvass for new councillors

10/34

MATTERS ARISING AND CLERK’S PROGRESS REPORT

To note progress on action points from previous minutes (information items only)

a) Responses/letters sent

Jason Feavers, Nordic Walking at Millfields 10/6.3; approval given for such events

Bus companies 10/19; complaints received from members of the public regarding bad visibility for drivers when entering Long Street via the one way system. This is due to local bus companies parking on the side of the road between both one way systems. The clerk has written to both local bus companies asking them to park more considerately in the future

Mr P Coomer, Burial Ground 10/ 6.1; letter sent advising that Easingwold Town Council stand by their original decision

Peter Bridgstock, Home Energy Efficiency Programme Co-ordinator for HDC 10/6.2; emailed referring Mr Bridgstock to a better government for older people in order for a larger audience

1^st Easingwold Scout Group, Mr Tubb, request for stopping-up order on part of Dawnay Track leading to Scout hut, dated 13 March 2010; letter advising that the Council would agree to a stopping-up order subject to the scouts agreeing to meet the cost, and that the Council have indemnity against any future maintenance of the part of the highway once stopped up

b) Footpath at Springhill Court (08/142 &08/188)

Mrs J Charlton advised that she is arranging a further meeting with the developers and whilst ETC are not invited to the meeting, she will advise the Clerk of the outcome in due course. 25/2/10 update from Mrs J Charlton: ‘A preliminary design for the proposed footpath has been passed to the planning authority by the applicant for discharge of the planning condition. Further information has been requested by the Planning Authority and is currently being dealt with and will be passed to the Planning Authority within the next two weeks. Once approved, arrangements will be made for detailed design and construction to be carried out, along with an agreed programmed start date.’ Mr T Wood, HDC has commented on revised plans before Christmas and raised query with some of the statements about the gradients that the plan showed could be achieved. He is awaiting the further details and is expecting a response by 12/3/10. Awaiting further update

c) Millfields Car Park extension by Housing 21

This matter is still unresolved. Mr Thornton, HDC, advised he is looking into it on 22.2.10. Awaiting further update

d) Burial Ground

The measurements of the plot have been confirmed with the agent as per 10/22 and contracts are awaited. Planning permission 10/00202/FUL has been granted for change of use

e) Grants Policy & Process (09/277)

The newly adopted policy has been administratively implemented and is also available on the website.

f) Memorial Park

Toddler Play Area; Image Playgrounds have been requested to advise on minor refurbishment of the area. WREN funding application form is with the Clerk for completion, subject to input from Cllr Shepherd. If funding is granted a more comprehensive design may be possible.

Signs; existing ones behind the mesh on the fence have been moved in front of the mesh and are now clearly visible. New signs have been purchased and installed at the entrance to the play are stating ‘No cycles permitted’ and ‘Use litter bins provided’. A new sign has been installed at the bowling club entrance of the PROW stating ‘Dogs must be kept on leads’.

Bins; a new bin has been ordered from HDC who will also install it. It will be sited between the bench and the swings in front of the cricket pitch hedge. The cost is £200 including delivery & installation; it should be in place by end June 2010.

Locks & chain; a heavy duty chain & padlock have been attached to the far gate (near bowling club) to stop access to the play area, as requested by the Police (and agreed by council). A new padlock has been fitted to the iron Memorial Park gates.

Replacement Equipment; the slide on the multi play tower was damaged by youths riding cycles on it. This was temporarily removed by Image Playgrounds and strengthened; it is now back in place. The basket swing was removed by Image Playgrounds as it was being used inappropriately; a new basket swing (of different design) is now in place.

CCTV; both cameras have been inspected by the contractor and are clean and fully focussed on the appropriate areas

g) Millfields Skate Park

The broken lathes are replaced by the MWC on an ongoing basis. The rotten gate posts at the entrance to the park have been examined by a local contractor and their advice is awaited

h) New Memorial Benches

Long Street (outside Police House) – Licence granted by NYCC. Awaiting final confirmation from donor of wording of plaque before order placed.

Crabmill Lane (adjacent to bus stop at Paradise Day Centre) – Awaiting licence from NYCC before any further action taken

i) Market Place

Heather Bed –the two donated boulders for the bed are in place, new compost added & heathers have been planted. The memorial plaque for Mr Howard Dixon has been fixed onto the largest of the new boulders.

j) Friday Market

All contracts for market pitches have been issued.

k) Flower Displays on Long Street

Awaiting passive risk assessment from NYCC which will hopefully result in approval being given for the tubs. This was requested 16.10.09 and has been chased up. NYCC advised this work is with Jacobs.

l) Millfields Flooding

Quotes have been requested from 3 contractors to clear the ditch from the ponds to Millfield Lane; 3 have been received back. This matter will be an agenda item at the next Open Spaces Committee in June 2010.

m) Data Protection Training

Nigel Knapton, Hambleton Area Rep is looking into the provision of this training for all local councils. The Clerk will advise council when details available.

n) Dawnay Allotments

New tenancy agreements have been issued and returned signed for allotments 17 & 18. The tenant of number 17 must still re-instate the boundary between the two allotments; a letter has been sent to this effect

o) Standing Orders (10/13)

The final adopted version has been administratively implemented, emailed to all councillors and posted on the website

p) New Payroll Software

The system is now operational and includes Pension Contributions and Tax & NI as well as salary information. The Clerk has undertaken this task therefore the additional hours agreed under minute 09/288.3 will not be required.

MATTERS ARISING:

· To note that NYCC Hambleton Area Committee meeting will take place on 24/5/10; Cllr Taylor will attend as the council’s representative

· Lack of progress on Springhill Court footpath was noted. County Cllr Sowray stated that NYCC Highways role is to advise Housing 21 (the developer) how to meet the outstanding planning condition. The proposals are currently with HDC planners for comment. He agreed to speak to Mrs J Charlton to provide the Town Council with an update.

10/35

CORRESPONDENCE

Items of correspondence noted are listed at the end of these minutes.

Correspondence for Decision

35.1 NYCC Chief Executives Group, Proposal to develop a Parish Charter between NYCC, Parish Councils / parish meetings and district councils: an agreement setting out the respective roles and obligations; It was AGREED the council are in favour of such an agreement and the consultation questions were completed at the meeting for the Clerk to send to NYCC

35.2 Woodland Trust, Millfields wood 10th Anniversary - invitation to organise an event; it was AGREED to delegate any decision to the next Open Spaces Committee in June

35.3 The York Leek Club, Permission to use market stalls for Leek & Vegetable Show on Saturday 4/9/10 and to use the York frontage; it was AGREED to approve the request

35.4 NYCC Business & Environment Services, Diversion Order 2010 public footpath numbers 10.40/24 & 10.40/26 Easingwold School & Roxby House - any objections by 2nd June 10;no objections raised. Clerk to advise NYCC accordingly

10/36

SUMMER RECESS

36.1 It was AGREED that a full meeting of the council would not be held in August 2010

36.2 It was AGREED to nominate the Town Centre Committee, which is scheduled to meet on 16^th August, to have delegated authority for all urgent council matters which cannot wait until the full meeting in September and to authorise accounts for payment. The Town Centre Committee will meet as normal but all members of the council should be invited to attend and if they do attend, they will on this occasion be permitted to vote on any matter discussed.

10/37

COUNCIL PHOTOGRAPH

It was AGREED a new photograph should be taken; a provisional date was set of 21^st September 2010, 15 minutes before the council meeting begins. Cllr Readman agreed to approach Mr E Readman to see if he would take the photograph

10/38

BURIAL GROUND

38.1 It was noted that planning application 10/00202/FUL has been granted

38.2 It was AGREED that Grays Solicitors should be instructed to proceed with the purchase of the land on the terms previously agreed

10/39

FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL

It was noted that the Clerk had written to the Galtres Centre as instructed at 10/23 and their reply was also noted. The Town Council request will be considered at the next F&GP meeting of the Galtres Management Committee on 9^th June 2010. The Clerk was requested to carry forward this agenda item to the Town Council June meeting agenda

10/40

MEMORIAL PARK

40.1 The quotation from Record RSS Ltd to replace the cradle swings, shackles & bushes was AGREED. The Clerk was instructed to approach Record RSS for a price to remove the play bark under the swings and replace with ecomat safety surface. Delegated authority was given to the Clerk to spend a maximum of £1,000 in this area. If costs were higher the matter should be added to the June agenda

40.2 It was AGREED the official opening ceremony will take place on Sunday 27^th June 2010 at 13.45

40.3 It was AGREED to request the Brass Band concert organisers to play a welcome piece after the cutting of the ribbon and for them to increase their refreshment provision for which the council will pay.

40.4 It was AGREED the Clerk should write to NYCC Civic Office requesting that either the Chairman or Vice Chairman open the play park. If this is not possible, the Clerk should write to Cllr Julie Moody, HDC Young Persons Champion to request that she open the park.

40.5 It was AGREED to invite all representatives as recommended by NYCC and HDC. Additionally the following should be invited:

Image Playgrounds who are welcome to bring a promotional stall, Head teachers of Easingwold School and Easingwold Primary School, Chairman of the Governors and PTA of both schools extending the invitation to all children/youths, the President of Easingwold Lions and all Town Councillors.

40.6 It was AGREED to approve the initial press release for the event, accepting that this will need final approval from NYCC Press Officer

40.7 It was AGREED to publish the Press Release as advised by NYCC Press Office and additionally, if not part of publication list, in the Easingwold Advertiser and The Press

40.8 It was AGREED that if the weather was poor the opening ceremony would still go ahead. If invited guests could not attend the contingency plan is for the Chairman of Easingwold Town Council to officially open the park and cut the ribbon

40.9 The quotation from Mr Cochrane to remove limbs from the oak tree at the entrance to the Memorial Park was approved. The Clerk would need to complete the appropriate paperwork as the tree is in the conservation area. County Cllr Sowray advised the HDC Conservation Officer is Claire Booth

40.10 It was AGREED to disband the ‘Friends of Easingwold Memorial Park’. The Clerk was instructed to write to the Chairman of the group and request the return of £100 to council funds and to formally close down bank accounts etc.

10/41

VANDALISM IN THE MEMORIAL PARK

41.1 The advice from YLCA regarding the establishment of a reward scheme under the Local Government and Rating Act 1997, s31 was noted.

41.2 The council noted it’s duty under Section17 of the Crime and Disorder Act 1998 to exercise its functions with due regard to crime and disorder and the need to do all that it reasonable can to prevent crime and disorder in its area.

41.3 It was AGREED to defer the decision ‘if a reward scheme is appropriate and the required conditions and reward amount’ to the June meeting of the council when more members would be present

10/42

STREET FURNITURE LICENSES FOR TRADERS IN THE MARKET PLACE

42.1 Signed licenses have been received back from BarbeQ, The Commercial, The York and The George Hotel and the peppercorn rent paid.

42.2 After discussion where mixed views were voiced, it was AGREED to defer any decision on the request from The Angel to increase the number of tables from 4 to 8 in their licence, to the next meeting of the council in June when more members would be present. The Clerk was instructed to write to The Angel accordingly

10/43

EASINGWOLD TOURIST INFORMATION CENTRE OFFICE BUILDING

43.1 It was noted that the Clerk has written to ETIC

43.2 It was AGREED to request HDC to transfer the lease back from them to the Town Council. The email response from ETIC was noted. The Clerk was instructed to write to HDC Legal.

10/44

DAWNAY (Scouts)

To consider the draft lease from First Easingwold (Forest of Galtres) Scout Group (if received).

Carry forward to the next agenda as not yet received

10/45

NY MINERALS AND WASTE DEVELOPMENT FRAMEWORK

45.1 The project plan and the first formal consultation stage for the Minerals core Strategy were noted.

45.2 County Cllr Sowray advised this was relevant to the Minerals aspect only. He is closely involved in the consultation process and agreed to keep the Town Council informed of developments. It was AGREED that the council are content with the proposed consultation process.

10/46

BIRD MOUTH FENCING, LONG STREET

It was AGREED that action needed to be taken to protect the NYCC owned grass verge from the entrance to Chapel Street along to St. Monica’s Hospital. The deterioration of the grass verge is due to inconsiderate parking damaging the grass, which has a detrimental effect when approaching the Market Place. The Clerk was instructed to write to NYCC Highways (Mrs J Charlton) requesting bird mouth fencing as part of the SCTS. The Clerk should also get estimates for the cost of the works and advise council accordingly.

10/47

NYCC LOCAL TRANSPORT PLAN 3 CONSULTATION

It was AGREED members would individually complete the questionnaire and return to NYCC; responses must be with NYCC by 23/7/10

10/48

EMERGENCY REPAIRS AND MINOR ITEMS

The following was noted and approved:

· 14 lathes were vandalised during the weekend of 8/9 May and the Clerk arranged the immediate repair with the Misc Works Contractor. The incident was seen by a member of the public and has been reported to the local police.

10/49

COMMITTEE REPORTS

Cllr Tanner-Smith advised he had attended the Neighbourhood Watch meeting on 17/5/10 which was well attended. The guest speaker was Superintendent Amanda Oliver who is responsible for the policing in Richmondshire & Hambleton. She stated that Easingwold is a low crime area and the police aim is to keep it that way.

Cllr Readman advised that United Charities had met recently and had decided to close down one allotment due to an unsafe tree. There are still problems with the condition of the access road; however some gravel has been spread across the holes which have improved the surface.

10/50

FINANCE MATTERS

50.1 The income for April 2010 and the Income & Expenditure report were noted.

50.2 The following accounts were approved for payment:

Payee Name	Cheque Ref	Amount Paid	Transaction Detail
John Pearce	101402	1,304.10	Market Stalls Contract
Aon Limited	101403	3,833.99	Annual Insurance Premium
A Thomas	101404	139.70	Internal Audit 2009/10
2487 (Easingwold) Squadron	101405	565.00	Banner re 40th ATC Anniversary
BATA	101406	14.11	Cement for signs; Mem Pk
Sign-a-rama	101407	160.39	Signs re Mem Pk
JH & M Hutchinson	101408	42.39	New Chain & Padlocks, Mem Pk
CE & CM Walker Ltd	101409	1,468.75	Grasscutting
Easingwold Town Hall Co Ltd	101410	25.66	Advert re APA 2010
NYCC	101411	54.00	Arrears due to rent increase
D Humberstone	101412	822.50	Replace Tree 44/46 Uppleby
G Snowball & Son Ltd	101413	1,057.50	Cobbling
Hileys Solicitors	101414	205.63	Draft street furniture licence
Record RSS Ltd	101415	117.50	Inspection re x3 parks
EDCCA	101416	17.72	Photocopying
Carter Jonas	101417	1,215.77	Fees re churchyard extension
Salary 2	101418	0.00	Cancelled
Salary 1	101419	0.00	Cancelled
HMRC	101420	0.00	Cancelled
NY Pension Fund X3300	DDR	579.73	Superannuation - April 10
NY Pension Fund X3300	DDR	579.73	Superannuation - May 10
BT	DDR	37.59	Broadband
HDC	DDR	54.00	Market Outdoor Rates
HDC	DDR	57.00	Office Rates
PETTY CASH	101421	47.36	Top Up
HMRC	101422	243.33	Tax & NI
Salary 2	101423	374.27	Salary 2
Salary 1	101424	1,185.19	Salary 1
A Nelson	101425	877.25	Misc Works Contractor
NYCC	101426	150.00	Office Rent 1105-100810

		15,230.16

50.3 The Internal Audit by Mrs Avis Thomas and Mr Bryan Metcalf took place on 27^th April 2010 and the report was noted. The use of the salt shovel, as raised in the report, should be referred to the next F&GP committee to consider under the review of Risk Assessments

50.4 It was AGREED to approve the Asset Register as at 31/3/10

50.5 It was AGREED to approve the Aon Insurance annual premium for £3833.99 which includes the new Memorial Park equipment. The renewal date is 1/6/10. The fidelity limit of £5,000 was noted.

50.6 Annual Return 2009/10; It was resolved to approve the Annual Return as prepared by the Clerk and validated by the Internal Controls procedure by the Chairman, Cllr W.B. Taylor and the Internal Auditors. The Annual Return should then be submitted to the External Auditor, Mazars LLP to comply with the Statutory deadline of 30/6/10.

50.7 It was AGREED to approve the annual donation to COZIE of £900 which is paid quarterly

50.8 It was noted that the Heads of Terms for the office at the Police House have been signed by the Clerk as Proper Officer and returned to NYCC. The new licence is effective from 28/2/10 – 27/2/11 and costs £600 per annum, paid quarterly.

50.9 It was noted that the Financial Regulations review will be carried out by the F&GP at the next meeting on 13/7/10.

50.10 It was noted that the increase in HDC Small Business Rate Relief (SBRR) will result in no outdoor market rates will be payable from 1/10/10 – 30/09/11, saving approx £500.

50.11 It was noted that the year end 310310 VAT reclaim for £9879.95 had been received from HMRC

10/51

URGENT ITEMS AND ITEMS FOR THE NEXT AGENDA

· June TCM agenda - To consider any items which need to be put forward for the agenda for the next Hambleton Area Forum in Easingwold on 29/7/10

· June TCM agenda - Progress on Springhill Court Footpath; the Clerk should try to get a representative to attend to explain the situation

· June TCM agenda - To review the start time of the full meeting of the council from 7.30pm to 7.00pm and consider the appropriate time to consider planning matters

10/52

TOWN REPAIRS AND MAINTENANCE

The Clerk was instructed to arrange the following:

· The kerb at the entrance to the churchyard car park on Church Hill has been damaged by the frost; this should be reported to NYCC Highways who are responsible for the entrance way but not the car park.

· Deep potholes on the corner of Tylers Walk (by the chemist) and two on the corner of Crabmill Lane by the Memorial Park; this should be reported to NYCC Highways

Cllr Tanner-Smith thanked the Council for the use of stalls for the May Day Fair on 3/5/10 and advised that some of the funds raised would be donated to COZIE to enable the purchase of a security box for a new TV they had obtained separate funding for.

10/53

PLANNING MATTERS

This item was taken at 8.30pm.

53.1 It was AGREED that Planning Committee recommendations, following the meeting on 17^th May 2010 should be approved as set out in the following minutes of the meeting:

	Ref No	Application details	Address	Applicant's name
a	10/00767/MRC	Application to remove condition 2 of planning consent 07/00267/MRC to occupy the caravan site all year round Recommendation: Wish to see Refused The Council do not wish to see permanent residency established	Hollybrook Caravan Park, Penny Carr Lane, Easingwold, North Yorkshire	Mr P Edwards
b	10/00788/LBC	Application for listed building consent for ground floor extension to rear of existing dwelling Recommendation: Wish to see Approved Cllr Taylor declared a personal interest	11 Uppleby, Easingwold, York, YO61 3BQ	Mr & Mrs Williams
b1	10/00787/FUL	Ground Floor Extension to rear existing dwelling Recommendation: Wish to see Approved Cllr Taylor declared a personal interest	11 Uppleby, Easingwold, York, YO61 3BQ	Mr & Mrs Williams
c	10/00866/FUL	Construction of an agricultural building Recommendation: Wish to see Approved	Woodfield Farm, Low Crankley Lane, Easingwold, North Yorkshire	Mr R Cornforth
d	10/00878/FUL	Proposed side extension to existing dwelling to form additional living accommodation and new sewage package treatment plant to replace existing septic tank Recommendation: Wish to see Approved	Low Shires Farm, Alne, North Yorkshire, YO61 3PF	Mr & Mrs Blacker
e	10/00940/TPO	Application for works to two trees the subject of Tree Preservation Order no 1997/12 Recommendation: Wish to see Approved	24 Copperclay Walk, Easingwold, North Yorkshire, YO61 3RU	Mrs Lambert
f	10/00930/FUL	Construction of 3 apartments Recommendation: Wish to see Refused. If re-submitted the following issues need to be addressed: · The roof height to be lowered to the same height as the adjacent existing property (Costcutter) · The site should be limited to 2 dwellings not the proposed 3 · The materials used must be sympathetic to the conservation area · Serious concerns regarding vehicular access over the existing pedestrian walkway for the new properties on to Long Street · Concerns regarding the additional car parking burden on Long Street · The affordable housing requirements being satisfied The Council understand a site visit has been requested by Cllr Ellis which will take place on Monday 24/5/10; Cllrs Taylor and Tanner-Smith will attend to represent this Council.	Royal Oak House, Long Street, Easingwold, North Yorkshire	Mr D Padgett
g	10/00917/FUL	Proposed extension to existing dwelling Recommendation: Wish to see Approved Cllr Tanner-Smith declared a personal interest	Mayfield House, Manor Road, Easingwold York	Mr & Mrs Sturgeon
h	10/00420/FUL TO NOTE ONLY Decision was to be made by 6^th May.	Proposed alterations and extensions to existing dwelling as amended by plans received on 22 April 2010 From responses the clerk received; we wish to see APPROVED	The Ramblings Alne Road, Easingwold, York	Mr Phill Mason
i	10/00612/FUL TO NOTE ONLY Decision was to be made by 6^th May.	Proposed extensions and alterations to existing dwelling as amended by plans received by Hambleton District Council on 29th April 2010 From responses the clerk received; we wish to see APPROVED	Lilac Cottage, Stillington Road	Mr & Mrs Peter Harrison
j	10/01052/FUL	Siting of a medical gas kiosk and retrospective siting of 9 external air conditioning units Recommendation: See amended plans received at j1	Veterinary Surgery, York Road, Easingwold North Yorkshire	HMJ & CM Howells
j1	10/01052/FUL	Siting of medical gas kiosk and retrospective siting of 9 external air conditioning units as amended by plans received by Hambleton District Council on 10 May 2010 Recommendation: Wish to see Approved	Veterinary Surgery, York Road, Easingwold North Yorkshire	HMJ & CM Howells
k	10/1096/FUL	Proposed alterations and extension to existing dwelling Recommendation: See amended plans received at k1	Ash View, Husthwaite Road, Easingwold, York	Mr K Johnson
k1	10/1096/FUL	Proposed alterations and extension to existing dwelling as amended by plan received by Hambleton District Council on 12 May 2010 (change of materials to windows) Recommendation: Wish to see Approved	Ash View, Husthwaite Road, Easingwold, York	Mr K Johnson

Minor Amendments: 0

Withdrawn: 0

Street Naming & Numbering: 0

53.2 Applications considered by Hambleton District Council were noted.

The number of new dwellings 1.6.07 - date: 21

10/54

It was RESOLVED to exclude members of the press and public under the Public Bodies (Admission to Meetings) Act 1960 for item 10/55, due to the confidential nature of the business

10/55

STAFFING

55.1 The arrangements for the end of 3 month probation period (31/5/10) for the Assistant Clerk were agreed

55.2 A pay increase for the Clerk as the CiLCA qualification has been awarded (with distinction) was considered.

Signed………………………………………………

Date: 15^thJune 2010…………………………

CORRESPONDENCE NOTED:

1	15/04/2010	HDC	Road closure not required for St George's Day Parade
2	19/04/2010	David Goodwin	Easingwold Town Council Annual Dinner Letter of thanks
3	19/04/2010	Linda Doughty	Street Collection Details as approved by HDC for May 2010
4	19/04/2010	Galtres Centre	Minutes from Management committee meeting held 8/4/10
5	23/04/2010	Ryedale District Council	Statement of Persons Nominated and Notice of Poll on 6/5/10
6	26/04/2010	Ryedale District Council	Informing of Candidate passing away
7	29/04/2010	Helen Madden HDC	NY Rural Housing Enablers Newsletter 04 10
8	29/04/2010	NYCC Business & Environment Services	Footway Slurry Sealing programme 2010 Easingwold locations are: Applegarth, Mill Lane, Uppleby and Spring St
9	06/05/2010	Easingwold Local Area Policing	Invitation to meeting 17th May at Galtres Centre
10	06/05/2010	Easingwold Scouts	Invitation to all cllrs to join Centenary events for Whit May bank holiday
11	07/05/2010	Easingwold District Lions	Donation of £500 from Lions towards provisions for play facilities in Memorial Park
12	07/05/2010	HDC	Area Forum meeting; Easingwold meeting is on Thursday 29/7/10 at 7pm Galtres Centre

ANNEX A

COMMITTEE STRUCTURE APPROVED 18 MAY 2010

Finance and General Purposes:

Meets as necessary

Councillors Taylor, Gallon, Harrison, Madden and Tanner-Smith