57-2011/12
MINUTES OF EASINGWOLD TOWN COUNCIL MEETING
HELD AT THE GALTRES CENTRE EASINGWOLD AT 7.00P.M. ON TUESDAY 20 SEPTEMBER 2011
PRESENT: Councillors D.E. Gallon (Chairman), N. Madden, R. Tanfield, L.J. Harrison, G. Ellis, N. Harrison, C.L. Harrison, J.P. Fowell, R. Snook, F.M. Readman and County Cllr P. Sowray
Clerk: Mrs C Armitage
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11/139 |
APOLOGIES AND DECLARATIONS OF INTEREST 139.1
Apologies were received and accepted from Cllr S.A. Shepherd 139.2
Councillor Ellis declared that, as a member of Hambleton District Council, he
would reconsider any matters at the district level taking into account all
relevant evidence and representations at the district tier. |
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11/140 |
It was AGREED to adjourn the meeting for up to 15 minutes to take
questions or comments through the Chairman from members of the public. All
items raised by the public are recorded to enable the council to deal with at
the appropriate time. There were 6 members of the public present. Resident 1 - passed a picture of the trees on Copperclay Walk
around all Cllrs and advised he had read the tree report from Bartletts Tree
Experts. Wishes to request that if the purple plum is removed then a
replacement purple tree should be planted in the same verge but in a better
position. Resident 2 - Highland Court flooding; advised that the
flooding is not a ‘one off’ but a regular occurrence during heavy rainfall.
When the rain is heavy the force of it goes over the existing gullies, drains
and storm drain and tries to get out via the smallest pipe at the bottom of
Highland Court, which he feels is a design fault. Resident 3 - 17 Barns Wray planning application (applicant);
he attended the Planning Committee on 19/9/11, heard its recommendation for
refusal of the application and has confirmed today with his architects that
the application does meet the Planning policies and regulations. |
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11/141 |
It was AGREED
that the minutes of the meeting dated 16 August 2011 (already circulated)
should be approved for signature. |
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11/142 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT
To note progress on action points
from previous minutes (information items only)
a) Responses/letters
sent: - Further information has
been requested from Cross Channel
Connections Ltd who would like to hold a Continental Village Market in the
Market Place. Any response received will be referred to the next Town Centre
Committee on 14/11/11. - Places have been booked
on the SLCC Regional Training Day on
29/9/11 in Thirsk for Cllr Madden, Clerk & Asst Clerk - NYCC Consultation to Refresh the
Sustainable Community Strategy for North Yorkshire; all questionnaires
received from members were forwarded to NYCC on 19/8/11
- Approval by ETC to 4Youth
Service to run a 'Fun in the park'
session in of the Memorial Park on Wednesday 31st August from 1 to 4pm
subject to all advertising being carried out by the event co-ordinators - Approval by ETC to
Easingwold Community Church to use the Park and Bandstand
in the Memorial Park on Sunday 11 September 2011 to hold a family event - Further information has been
requested from the member of the
public who asked for permission to build dirt jumps for jump bikes and BMX
bikes near the Skate Park. The council wishes to see designs and achievable
locations as the council are unsure of the area suggested near the Skate
Park. b) Play Park Ø
Memorial Park Fire
Damage - Payment received from Allianz Insurance and replacement equipment
ordered. Installation should be completed by end November 2011 Ø
The WREN signage for
the Toddler Area has been installed as agreed Ø
Memorial Park CCTV -
order has been placed for new equipment as agreed 11/129. Installation is due
for completion by mid-September Ø
Claypenny Park - the bird mouth fencing along the entrance path has
fixed back into place. Ø
Play Parks Inspection Contract Renewal was renewed with Record RSS; the
next inspections will be in October 2011. Ø
Skate Park - slight lip in the large skate ramp has appeared; RSS Record
instructed to repair c)
Footpath Chapel Street to Croft Close (Freemans Slip) NYCC inspected this path on 17th March 2011. The
path has 2 areas where tree roots are lifting up the surface. NYCC don't
consider the path to be hazardous but the roots do need attention and
therefore NYCC will instigate repairs as soon as possible. d)
Market Place Easingwold
Public Toilets - The Clerk wrote on 17/8/11 to ask HDC to provide a survey report to
Easingwold TC stating the condition of the buildings (interior & exterior),
electrics and plumbing. e) Easingwold
in Bloom Ø
The presentation of awards ceremony took take place on Saturday
10/09/11 in the Galtres Centre Ø
An article of photographs from the presentation ceremony will be
forwarded to the Easingwold Advertiser for publication f)
Reports to NYCC Highways Items
reported to NYCC: Ø
Two bollards missing from the tarmac area in front of Towlers, the
Opticians and Co-Op stores. Mrs Charlton has since advised that she is
investigating the legal position Ø
Potholes on Bonneycroft Lane - NYCC advised on 24/8/11 that the area
has been inspected and a works order raised to fill some of the potholes.
NYCC have submitted a funding request however its condition is not considered
dangerous at the moment. Ø
Leasmires Avenue - see main agenda Ø
Galtres Drive, standing water - NYCC advised 22/8/11 that they are
aware of this issue but do not consider it an emergency and do not have the
resources to carry out the repairs Ø
35-50 Uppleby, resurfacing of footpath - NYCC advised 22/8/11 that they
have submitted a funding request however its condition is not considered
dangerous at the moment. g)
Parking Issues on Long Street A
meeting is being arranged by NYCC’s Mr G Hind with Sgt J Hunter, NYP Traffic
Sgt, Cllrs Shepherd & Madden plus three interested business owners
located on Long Street. The meeting is likely to be held w/c 26/9/11 as it
has been delayed due to the summer leave period h)
Future Premises of Easingwold Town Council Renting
space in library - NYCC verbally advised indicative annual rental of £1700.
This has not been confirmed in writing. NYCC met with stakeholders on 29/7/11
i) Dawnay (Scouts) The signed lease was returned to Grays Solicitors
on 22/6/11. As the deeds for the land cannot be found, Cllr Ellis has agreed
to make a statutory declaration to enable the land to be correctly registered
for the first time; this is waiting for ‘swearing’ with Cllr Ellis and a
local solicitor. j) NYCC SCTS Easingwold Market Place Ø
The Clerk advised Mrs Charlton that ETC approved the quick drying paint
solution offered rather than the original choice, as recommended by ERWG,
which the supplier has specified is for use on steelwork only. Ø
Bus stop lines on the south side were painted on 5/9/11 - see main
agenda Ø
Listed Building Consent application for the Market Cross (Phase 2) has
been approved by HDC. The works are provisionally scheduled to commence on
19/9/11 k)
Bird
Mouth Fencing Long Street, opposite Police House The Clerk placed a contract
locally to repair the damaged section of fencing for £418 + VAT, as
instructed by F&GP 27/06/11. The contractor is awaiting confirmation from
NYCC Highways that he has been added to the NYCC approved contractor list to
work in the highway. Further quotes have been requested from contactors on
NYCC’s approved list. l)
Galtres Sports Centre; Proposed Legal Charge The Clerk acknowledged the letter from the GMC stating
they would pay all legal costs and included a copy of Grays email to ETC
dated 28/7/11. Grays have confirmed the invoice has been paid in full. m)
Late Night Bus Service to Easingwold The letter from Cllr Tanfield was sent to a local
bus company on 9/8/11 by the Clerk’s Office. The bus company are working on
comments on the viability of a commercial service. n) Trees Copperclay Walk - TPO’s planning application for
trees outside property numbers 6 (elm & removal of smaller trees) &
10 (silver birch) was withdrawn on 17/8/11 All tree issues were discussed at the last Open
Spaces Committee, held 19/9/11; see main agenda Committee Reports o) Roundabout Sponsorship, A19 (near
Hawkhills) The Clerk has informed NYCC Highways that ETC
approved the request and the intention for ETC to submit a license request.
Also to confirm that NYCC have no concerns e.g. utilities located under the
roundabout, which would preclude any sponsorship. The potential sponsor has
been sent by the Clerk the NYCC list of requirements for roundabout
sponsorship. p) Newsletter The agreed newsletter was
published on the website, placed on the notice board and in the library w/e 19/8/11 q)
Events
in the Market Place granted under the delegated powers of the Chairman &
Clerk None MATTERS ARISING: Ø
Easingwold in Bloom
2011 picture cards initiative. It was
AGREED to add to October’s agenda. In the interim the Clerk will discuss
the idea with the Tourist Information Centre and obtain a printing quote. |
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11/143 |
CORRESPONDENCE
Items of correspondence
noted are listed at the end of these minutes. Correspondence for Decision 143.1
Member of the Public, request to
hold a Diamond Jubilee service in the Memorial Park 3 June 2012; it was
AGREED to approve this request 143.2
Easingwold
WI, request to erect 2 plaques in front of the trees that the WI have
planted, one tree is situated on the grass opposite G H Smiths Printers and
the other is on the grass opposite St John the Baptist and All Saints Church;
it was AGREED to approve the plaque for the Market Green on the
understanding that the post and plaque height should not be more than 8” from
the ground to the top of the plaque. The rowan tree is not opposite the
church but the first tree on the right as you exit the Police House car park
which is owned and managed by NYCC. The Clerk should advise the WI that
NYCC’s permission will be required. 143.3
Easingwold Lions, request to hold
Carols in the Market Place event on Saturday 17/12/11 on the car park side; it
was AGREED to approve this request 143.4
Easingwold School Youth Council, request
for Cllrs to meet with them to discuss face to face youth issues; it was
AGREED that this is a good idea which has been done before. Cllrs Madden
and Snook volunteered to meet with the Youth Council; the Clerk should obtain
the date & time of the next meeting and the formal agenda. |
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11/144 |
NYCC SCTS EASINGWOLD
MARKET PLACE 144.1
It was noted that NYCC planned Phase 2 works to the Market Cross had started
on 19/9/11 with an expected completion date including site clearance by
7/10/11. 144.2
The request from NYCC regarding bus stop lines and wording dated 13/9/11 was
considered. It was AGREED to give permission to NYCC re-lay an area of
cobbles in a concrete mortar which the paint will stick to and to paint on
the bus stop lettering in the bus stop on the south side of the Market Place.
Approval was given for ETC to pay NYCC for the re-laying of the cobbles up to
a maximum cost of £500.00. 144.3
To consider contingency plan if Phase 2 works overrun as the Annual Fair is
expected to arrive on Monday 24/10/11 for one week and the Friday Market
should relocate to the Market Cross site. The
Clerk advised the fair is scheduled to arrive on Tuesday 18/10/11 and operate
Thursday-Monday (excluding Sunday), moving out on Tuesday 25/10/11. As NYCC
expect to complete Phase 2 works by 7/10/11, it was AGREED no
contingency plan is necessary. The fair will operate as usual from the car
park side and the Friday Market will re-locate to the Market Cross side of
the Market Place for this week only. |
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11/145 |
EASINGWOLD PUBLIC
TOILETS 145.1
The email from HDC dated 19/9/11 was considered. The Clerk advised that ETC’s
request to HDC to provide a survey report to Easingwold TC stating the
condition of the buildings (interior & exterior), electrics and plumbing
was sent on 17/8/11, along with the report submitted to full council by the
Toilets Sub Committee, to ensure that HDC are fully aware of ETC’s plans and
concerns. It was AGREED to do the following: a)
Request HDC to provide ETC with a valuation of the W.C’s for insurance
estimate purposes b)
To advise HDC it is an aspiration to the council to take over the W.C’s
in Easingwold but it is not definitely decided c)
The decision by ETC to take over the W.C’s is partly subject to the
outcome of HDC’s Cabinet report on 18/10/11 which should state whether HDC
are retaining Northallerton W.C’s or not d)
The Clerk should advertise for expressions of interest from the public
in running the W.C’s on a contract with ETC; Cllr Snook to supply draft to
the Clerk e)
The Clerk should write to HDC stating that the Town Council will make
its decision when it receives a), c), the survey report as requested from HDC
on 17/8/11 and has information to gauge interest from the public as detailed
at d). 145.2
To decide which Solicitor should be appointed to deal with the transfer of
the ownership and management of the public toilets. It was AGREED to
carry forward this item to the next meeting. |
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11/146 |
NYCC; FUTURE OF
EASINGWOLD LIBRARY 146.1 To receive an update
from the Library Steering Working Group (LSWG); as Cllr Shepherd was not at
the meeting this item should be carried forward. 146.2 To consider the way
forward- no matters raised. |
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11/147 |
PARKING ISSUES ON LONG STREET 147.1
To note that the meeting of stakeholders to consider the way forward will be
held w/c 26/9/11. The
Clerk confirmed that she had requested Mr Hind arrange the meeting but no
confirmation of date had yet been received. 147.2
The letter regarding inconsiderate parking in front of the terraces between
Chapel Street and Little Lane from a resident on Long Street was received and
considered. It was AGREED that displacement of parked vehicles is the
issue against having double yellow lines in this area. The concerns of the
resident were noted but ETC wish to see the current arrangements unchanged.
Any action to introduce parking restrictions in this location will just move
the problem elsewhere. The council did not agree that emergency vehicles
would struggle to access properties in the location as if there was an
emergency they would access the property via the grass verge. |
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11/148 |
FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL 148.1 It was noted that the new licence from NY
Police had not yet been received. 148.2 To consider any
information from NYCC regarding the potential of renting office space in
Easingwold library (if received) - none received. 148.3
It was AGREED to carry forward this item to the next meeting. |
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11/149 |
TREES 149.1 Tree work at
Copperclay Walk subject to Tree Preservation Order 1997/12; the report from
Bartletts Tree Experts was received. 149.2 The recommendation
from the Open Spaces Committee was received as follows: It was AGREED to approve Bartletts
quote to carry out the following work on Copperclay Walk; T1 Purple Leafed Cherry
Plum; dismantle and remove to ground
level due to wood decay fungi, over-development of the location affecting the
development of the specimen Hornbeam. S1 Stump removal by
grinding to a depth of approximately
200mm below existing ground level, all created arisings to be retained on
site. T2 Ornamental Cherry poorly located tree affecting the use of the
footpath. Incompatible graft union and long-term issues relating to re growth
issues. Dismantle and remove to ground level. S2 Stump removal by
grinding to a depth of approximately
200mm below existing ground level, all created arisings to be retained on
site. T3 Hornbeam crown clean in line with BS3998 Recommendations for
Tree Works and deadwood. Structural prune to re-address the balance and
improve structure and form. Crown lift the canopy to 3metres above ground
level to improve sight lines and balance. T4 Crab Apple dismantle and remove to ground level to allow for
the development of the Hornbeam. S3 Stump removal by
grinding to a depth of approximately
200mm below existing ground level, all created arisings to be retained
on site. For the
Sum of £512.00 plus VAT It was AGREED
to approve Bartletts
quote to crown reduce the canopy of the Silver Birch outside number 10 Copperclay Walk to
reduce nuisance and light issues to the dwelling. For the
Sum of £ 64.00 plus VAT Full council AGREED to ratify the above and
authorise the works including the application to HDC for the necessary
permissions for a total cost of £606.00 +VAT. The residents’ concerns were
all taken into account and it was
AGREED that if the purple plum was removed it should be replaced with a
similar coloured tree, with little or no lateral spread, in the verge at a
location recommended by the tree experts. The Clerk should obtain quotations
and options of tree. The two horse chestnuts at the site had also been
inspected but not recommended for removal. They are fine at the moment but
should be monitored as this variety is susceptible to problems and one may be
showing very early signs of deterioration. |
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11/150 |
REMOVAL OF HDC’S BOTTLE BANKS FROM THE GALTRES
CENTRE CAR PARK It
was confirmed that the bottle banks had been removed by HDC three weeks ago.
HDC have requested The Galtres Centre to relocate them to a different area in
the car park and this will be discussed at their next meeting on 6/10/11. It
was AGREED to carry forward this item to the next meeting. |
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11/151 |
DRAINAGE ISSUES AT HIGHLAND COURT, EASINGWOLD 151.1 To
receive two proposals from Cllr Madden to:
a)
Request that NYCC Highways Authority investigate the surface water drainage
at the lowest point (opposite property no 12) with a view to improvements to
assist with the rapid drainage of surface water during heavy rainfall
b)
Request that Yorkshire Water investigate the surface water drainage system
which receives water from Highland Court to ensure that the surface water
sewer is of sufficient capacity to prevent the build up of flood water
It was RESOLVED to accept both proposals above. Cllr Madden offered to draft letters
to the authorities for the Clerk to send. 151.2 County Cllr Sowray
advised that NYCC officer, Mr C Jackson was aware of this issue and he would
speak with him to try to move it forward. |
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11/152 |
BIRD MOUTH FENCING, LONG STREET 152.1 To consider whether to appoint a different contractor from NYCC’s list of approved contractors to work in the Highway. It was AGREED to accept the first quote received from an NYCC approved contractor providing the value does not exceed the price already agreed, to ensure the works are done as soon as possible. |
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11/153 |
DAWNAY (Scouts)
To consider any matters
from Grays Solicitors (if received) - none received |
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11/154 |
TAXI STANDS IN HAMBLETON DISTRICT 154.1 The consultation
letter was received from HDC and it
was AGREED that a taxi rank was not necessary in Easingwold 154.2 The response sent to
HDC’s Environmental Health Officer by an Easingwold resident was noted and
supported. |
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11/155 |
ANTI SOCIAL BEHAVIOUR,
GALTRES DRIVE Cllr Claire Harrison
advised she had written to the Police and Housing Associations but had not
received any replies so far, but would chase up. Incidents have reduced
recently possibly due to the changing weather. It was AGREED to carry forward this item to the next
meeting. |
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11/156 |
LEASMIRES AVENUE, BLOCKED
RAIN GULLIES
The confirmation from NYCC
that the appointed contractor will be undertaking remedial works at the
contractors own expense was noted. |
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11/157 |
EMERGENCY EXPENDITURE
To note
and approve any emergency expenditure actioned by the Clerk since the last
meeting.
Ø £5.25 repairs to the roof of the multi-play unit in the Toddler Area in the Memorial Park, which is believed to be damage caused by high winds. It was AGREED to approve the above. |
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11/158 |
COMMITTEE REPORTS 158.1 Cllr Readman
advised that the Open Spaces Committee met on 19/9/11, the highlights are
as follows: Ø There will be an
allotments site visit due to a complaint regarding unruly hedges; committee
members will report back Ø Easingwold Lions have
offered to work in partnership with the council towards donating funds for
new trees Ø Trees; many queries on
problems with trees in Uppleby, the Market Green, and those already reported
on Copperclay Walk Ø Fly tipping on Millfields/Claypenny
rough cut area will be monitored Ø Permission was granted for
a larger scale orienteering event and race in Easingwold in April 2012 Ø
Mallison Hill Wood; quotes to be
obtained for all growth at the rear of the properties on Mallison Hill Drive
to be pushed back by 2 metres and permanently removed to ensure this work is
not required again in the future. The work will be carried out in 2 phases.
Phase 1 will be from the rear of number 14 to Oulston Road; this work should
be carried out in the winter. Phase 2 will be carried out in the next
financial year. Ø The purchase of a new
lawnmower was agreed at a cost of £540+VAT 159.2
Any other committee reports Cllr Readman advised that as the
council representative on United Charities she attended their recent meeting.
It was noted that due to the large amount of the charities funds being spent
on essential tree maintenance, donations to other organisations are lower
this year. Cllr Gallon advised she had attended
an NYCC Highways meeting on 5/9/11 to discuss the winter road damage on the
A19. All members had received a copy of the meeting notes already. Repair
works will be carried out on the A19 stretch from the Thircon roundabout
(Thirsk) to Shipton and disruption, whilst inevitable, will be kept to a
minimum by night time working (7pm-7am approx closures). The works will be
undertaken from mid October and should be completed by mid December,
depending on weather conditions. |
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11/159 |
FINANCE MATTERS 159.1The income for August 2011
and the Income & Expenditure report were noted. 159.2 The following
accounts were approved for payment:
159.3 It was noted that the
Annual Return period ending 310311 has been certified by the External
Auditor. |
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11/160 |
TOWN REPAIRS AND
MAINTENANCE There
is a dead tree, possible eucalyptus, on Chase Garth Road near the Scout Hut.
The Clerk advised that this has already been reported to HDC for
investigation, as they own this area of land. |
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11/161 |
URGENT ITEMS AND ITEMS
FOR THE NEXT AGENDA None
other than those identified under each agenda item within the minutes |
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11/162 |
PLANNING MATTERS This item was taken at 8.00pm. 162.1 It was AGREED that Planning Committee recommendations, following the
meeting on 19th September 2011 should be approved as set
out in the following minutes of the meeting with amendments as indicated in italics:
Wording in italics indicate additional comments which were agreed at
the full meeting of the council on 20/9/11
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The meeting closed at 8.55p.m.
Signed………………………………………………
Date: /
/
September 2011 - Correspondence Noted
