94-2011/12
MINUTES OF EASINGWOLD TOWN COUNCIL MEETING
HELD AT THE GALTRES CENTRE EASINGWOLD AT 7.00P.M. ON TUESDAY 13 DECEMBER 2011
PRESENT: Councillors D.E. Gallon (Chairman), S.A. Shepherd, N. Madden, R. Tanfield, R. Snook, L. Harrison, C.L. Harrison, G.W. Ellis, F.M. Readman and County Cllr P. Sowray.
Clerk: Mrs C Armitage
|
11/215 |
APOLOGIES AND DECLARATIONS OF INTEREST 215.1
Apologies were received and accepted from Cllr J.P. Fowell and Cllr N.
Harrison 215.2
Councillors Shepherd and Ellis declared that, as members of Hambleton
District Council, they would reconsider any matters at the district level
taking into account all relevant evidence and representations at the district
tier. 215.3
Cllr R. Tanfield declared a personal interest in 11/220 as he is an employee
of Electrical Trading Centre on Stillington Road 215.4
Cllr L. Harrison declared a personal interest in 11/237 planning application
11/02492/FUL as she is a nearby resident on Long Street. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/216 |
It was AGREED to adjourn the meeting for up to 15 minutes to take
questions or comments through the Chairman from members of the public. All
items raised by the public are recorded to enable the council to deal with at
the appropriate time. There were approximately 18 members of the public
present. Resident 1 - Painting of bus stop lines in the Market Place.
On behalf of ERWG stated that the excavation of cobbled areas to re-set the
cobbles in concrete to enable the ‘bus stop’ wording paint to stick to the
surface was unnecessary and should not be done. Traffic will dislodge the
surrounding soft bed cobbles where set against the hard concrete. The council
should write to NYCC complaining about the tardiness of Balfour Beatty in
doing the snagging items and the timeliness of the works. Resident 2
- Nearby resident to the proposed fish & chip shop on Long Street where
Fillings sandwich shop is currently located. Opposes the planning application
and is very concerned at the further deterioration of drainage in the
location and the ugliness of the proposed flue to extract the smells which
she is not confident will disperse the cooking smells adequately. There are
also concerns regarding youths congregating in the nearly slip which may
intimidate locals and litter will increase as will traffic problems. If the
application is approved by HDC then there should be time restrictions on the
opening times sympathetic to the residential area. Resident 3
- representing EDCCA. Wishes to request that the council consider favourably
the letter from its Chief Officer regarding ETC make a donation towards
keeping the EDCCA Car Scheme operating in 2012/13. Resident 4
- Library. NYCC will maintain the library going forward but NYCC have made
the point that volunteers will still be needed to carry out ancillary tasks;
there needs to be a local group set up Resident 5
- representing the group who have set up to protest against the supermarket
on Stillington Road. Whilst major traffic problems have been foreseen, the
impact on the Fire Service response times to incidents does not seem to have
been recognised; they are not included in the developer’s impact assessment.
Even if the development does go ahead, the council can insist on certain
standards. We need to protect our local shops and ETC should recommend to HDC
that it wishes to see the application rejected. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/217 |
It was AGREED
that the minutes of the meeting dated 15 November 2011 (already circulated) should
be approved for signature with the following amendment to 11/211.3; to amend
financial references of £2,500 to £2,000, which is the budgeted sum. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/218 |
MATTERS ARISING AND CLERK’S PROGRESS REPORT
To note progress on action points
from previous minutes (information items only)
a) Responses/letters
sent: To Easingwold Lions expressing appreciation to their email
and asking for any monetary support towards the replanting of the new trees
on the Market Greens To Easingwold School Head Teacher regarding youths building bike ramps
in Mallison Hill Wood, asking in assembly for this to cease To Easingwold Community Church, request to use the bandstand in the Memorial Park
next year on the 13/05/12, 10/06/12, 08/07/12, 12/08/12 and 09/09/12; the
council approved this request To a Member of the Public, request for parking
restrictions on Long Street slip road; advising that the council feel that
there is unlikely to be resources for the Police to enforce any restrictions
and parking displacement would also be an issue. The Town Council cannot
afford to employ a traffic warden To Easingwold Friends of
Cancer Research UK, request to sell plants from the Market Cross on Sunday 13/5/12
between 1-6pm; the council approved
this request To a Member of the Public, request for new salt bin at Tower Croft;
the council did a full review of salt bin provision last year and
bought new bins which were placed to help the elderly. No further salt
bins could be purchased in view of the costs of purchase and re-filling. To South Cleveland
Heart Fund- James Cook University Hospital, request a donation of £100 towards a
workstation for a cardiac MRI; the council agreed that only local requests
could be considered due to financial constraints. To EDCCA re the library - At Easingwold & Villages Forum (E&VF) it was
suggested that parishes should request their Parish Council’s for a donation
towards the costs of managing the volunteers and funding for the management
role and undertaking the necessary CRB checks. The Clerk has written to EDCCA
& E&VF advising that the Town Council would support requesting
donations from surrounding parishes that are likely to benefit from
Easingwold library service. To HDC re Public Open
Space, Crabmill Lane (Longlands) - advising that whilst it was noted that the play
park equipment is fully installed and the area open for use, ETC has never
indicated that it would adopt this POS and it is not willing to adopt in now. HDC Public Open Space
& Recreation Action Plans - the final
list of Town Council requirements has been submitted to HDC Long Street Traders - the Clerk has written to all of the individual
traders as per 11/207 in reply to the article in the Easingwold Advertiser,
5/11/11 edition. b) Play Park Ø
Memorial Park Fire
Damage - the installation of the replacement equipment was completed 28th
November 2011 Ø
Memorial Park- 6
monthly inspection actions have all been ordered with Image Playgrounds under
Clerk’s Delegated Powers as agreed by the Recreation Committee Ø
Memorial Park - new
footpath; a quotation has been received from Balfour Beatty but this will be
put on file until sufficient funds are available Ø
Skate Park - repair to
lip on ramp; works authorised under Clerk’s Delegated Powers as agreed by the
Recreation Committee Ø
Claypenny Play Park- 6
monthly inspection actions have all been ordered with Image Playgrounds under
Clerk’s Delegated Powers as agreed by the Recreation Committee. MWC has
sprayed weeds in area c) Market Place Easingwold
Public Toilets (11/145.1) Grays Solicitors have been instructed to act on
the council’s behalf in the transfer of ownership of the facilities. The
Clerk returned the signed Grays Terms of Business on 22/11/11 The existing Zurich Insurance policy now also
includes the toilet block Grays have been notified of November’s decisions
as follows: ·
ETC proceeds with the transfer of ownership assuming that the ownership
of the footpath in between the toilets and the Town Hall building was
correctly registered by HDC in 2005. ETC should request an indemnity from HDC
in respect of any costs ETC incur in connection with the subsequent removal
of the pathway from the registered title. ·
ETC agreed to commit to Option 2 from HDC that ‘The toilets remain open
until they can be transferred to ETC with the running costs from 1st
November 2011 deducted from the one off payment of £16,500’. ·
That Grays deal with the transfer of ownership only ·
HDC will pay ETC direct the residual balance of £16,500 minus running
costs from 1/11/11 when the legal transfer is completed. Easingwold
Friday Market All traders have been advised in writing of the
pitch rent increase, effective from 1/4/12. d) Reports
to NYCC Highways Items
reported to NYCC: Ø
Two bollards missing from the tarmac area in front of Towlers, the
Opticians and Co-Op stores. Mrs Charlton has since advised that she is
investigating the legal position Ø
Leasmires Avenue - NYCC have instructed original contractor to carry
out remedial works free of charge (19/09/11). This was chased up by the
Clerk’s Office 2/11/11 Ø
the large pothole on Spring Street near the dry cleaners and Rhythm
& Booze (reported 22/11/11) e)
Highland Court Drainage Issues Awaiting
a reply and further maps from Yorkshire Water. f)
Future Premises of Easingwold Town Council See
main agenda g) Dawnay (Scouts) All paperwork is with Grays and the Land Registry
for processing - see main agenda h) NYCC SCTS Easingwold Market Place LBC will be required to re-paint the four metal
columns and install pigeon deterrent. Quotations and options regarding
deterrents will need to be requested for all works and will be submitted to
HDC as part of the LBC process - see main agenda for quotes NYCC have confirmed the downpipes on the Market
Cross were cleaned through recently. Clerk advised NYCC of council decision regarding
the bus stop wording being applied to cobbles reset in concrete - see main
agenda The two seats and bin have been replaced by NYCC
as requested by ETC. The new quadrant has been ordered but no delivery
date is known yet. i) Trees Market
Green; Bartletts Tree Experts have been authorised to proceed with the work
and appropriate TPO approval for the removal of the decayed cherry tree (T1
central location) and it to be replaced with a replacement cherry, Amber
Beauty (Prunus maackii) with appropriate tree guard; total cost £839 plus
VAT. A report will be provided by Open Spaces under
Committee Reports j) Roundabout Sponsorship, A19 (near
Hawkhills) The potential sponsor has been sent by the Clerk
the NYCC list of requirements for roundabout sponsorship. k) Risk Assessments The annual reviews by
committee are underway. The F&GP Committee & the Recreation Committee
have completed their reviews. The F&GP Risk Assessments amendments have
been done and emailed to committee members. The Town Centre Committee and
Open Spaces Committee will complete its review by the end of February 2012. l)
Dog Fouling A
notice was placed in the Easingwold Advertiser (1/12/11 edition) stating that
it is against the law to foul pavements. The HDC Dog Wardens have been
notified of the problem and their advice taken regarding enforcement and the
wording of the notice. m)
Easingwold in Bloom cards Awaiting
a reply from the TIC regarding the possibility of the TIC managing the sale
of the cards. The printing of the cards is on hold pending their reply. Cllr
Shepherd is aware. n)
ETC Office Premises Move to Easingwold Library The
Clerk has written to NYCC advising of the requirements of the council
regarding the draft Heads of Terms and additional items, as per 11/197. Cllr
Shepherd will provide further information under the main agenda item. o)
Newsletter The
December issue was printed and issued on 28/11/11. p) Events in the Market Place granted under the delegated powers of
the Chairman & Clerk None MATTERS ARISING: Leasmires Avenue - NYCC
contractors have repaired the one side of the road but not the other; the
Clerk’s Office will follow up with NYCC New grain drying store on
Crayke Road, Crayke; alleged proposed route for heavy vehicles to access the
store is Church Hill, Uppleby and then on to Crayke Road. Cllr Ellis agreed
to check with the Planning Officers at HDC to find out more. The planning
portal search does not show any results on the search facility. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/219 |
CORRESPONDENCE
Items of correspondence
noted are listed at the end of these minutes. Correspondence for Decision 219.1
SLCC - renewal of membership for the Clerk; it was AGREED to
approve 219.2
Mr G. McGill, MD2 - Parish Plans
& town development plans - would the council like the company to attend a
meeting and give a presentation; it was AGREED to invite the
company for a free presentation to the March TCM 219.3
NYCC Emergency Planning Officer - possible
locations for a water distribution point in Easingwold; it was AGREED
that the Market Place car park is not suitable due to the high vehicular use
and the difficulties in cordoning off specific areas. It was felt that the
best central location would be the rear car park of the Galtres Centre which
is controlled by HDC. Access is likely to be satisfactory as the large
recycling vehicles can access it. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/220 |
SUPERMARKET PLANNING
APPLICATION 11/02245/FUL 220.1
All of the public comments regarding this application were received and
noted. 220.2
To consider having a public meeting (additional Town Assembly) to discuss the
supermarket planning application. It was AGREED to hold an additional
Town Assembly on either Monday 23/1/12 or Tuesday 24/1/12 in the Theatre at
the Galtres Centre. The Clerk should invite HDC Planning Officers and NYCC
Highways Development Control Officers (Paul Roberts and/or Tim Coyne) to try
to answer questions from the public. 220.3
To receive a response from HDC on the various points raised by ETC on
16/11/11 and chased up on 29/11/11 (if received) - none received. 220.4
To receive councillors suggestions and consider the final detail of the
questionnaire re the supermarket planning application. A final draft was approved
and a public notice will be placed in the Easingwold Advertiser shortly
advising on the details. 220.5
To consider the offer, from a member of the public representing a local
group, to assist with any survey the council undertake. It was AGREED
that due to time constraints the council would proceed as per 220.4, but it
was grateful for the offer of help. 220.6
To receive an email from a member of the public (01/12/11) with various
questions and consider the response. It was AGREED that due to the
former agenda items at 11/220 the Clerk could now respond with a full update. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/221 |
NYCC SCTS EASINGWOLD
MARKET PLACE 221.1
To consider any requests from NYCC regarding the planned Phase 2 works to the
Market Cross - considered as part of 221.2 below. 221.2
To receive email from HDC (1/12/11) and a member of ERWG (30/11/11) regarding
the bus stop markings and consider the way forward. The emails were received.
It was AGREED to approve the Clerk’s recommendation to proceed with
the 4 splay lines only for the south side bus stop and the Market Cross bus
stop. The wording ‘bus stop’ and the excavation of cobbles should not be
done. It was AGREED to request that NYCC carry out the painting as a
matter of extreme urgency, accepting that conditions would need to be dry for
the paint to be applied successfully. 221.3
To consider the quotations received for re-painting the columns and install
pigeon deterrent on the Market Cross, noting that the Clerk will need to
submit an LBC request to HDC before works are contracted. It was AGREED
to accept the quotation for painting from D. Cook and for the pigeon
deterrent from Backhouse Environmental Service. The Clerk will submit the
necessary LBC application to HDC. The pigeon deterrent should be done as
quickly as permitted but the painting should be done in the spring when
weather conditions are better. 221.4
To receive email from ERWG (29/11/11) regarding SCTS maintenance period and
consider the way forward. It was AGREED to write to NYCC’s Jayne
Charlton in support of ERWG email and requesting that advice be provided
regarding the warranty and how it will be affected by NYCC’s contractor
change in April 2012. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/222 |
EASINGWOLD PUBLIC
TOILETS 222.1
The update from Grays Solicitors was noted and that Grays are awaiting advice
from HDC. 222.2
To receive any information from HDC (if received) and consider the way
forward - none received. 222.3
To receive and consider the revised quotation for sanitary products and agree
the new contract start date. It was AGREED to approve the quote for
the two sanitary bins to be serviced 8 times per annum, the nappy unit
serviced 26 times per annum and the Duty of Care certificate to be provided
by PHS. It was AGREED the Clerk should write to HDC advising that ETC
will be starting its own contract wef 3/1/12 and should not be recharged any
sanitary costs from that date. 222.4
To consider purchasing new toilet roll dispensers for all cubicles. It was
AGREED to approve up to £60.00each excl VAT for the purchase of new
barrel drum dispensers. Installation costs will be paid separately. 222.5
To consider the way forward. It was AGREED to request HDC to carry out
the deep clean as a matter of urgency. It was AGREED the Clerk should
find out if the lights in all toilets can be switched on /off manually as the
timer is not working properly. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/223 |
FUTURE OF EASINGWOLD
LIBRARY 223.1 To receive an update
from the Library Steering Working Group (LSWG) - considered as part of 223.2 below. 223.2 The report from Mr K Douglas
with actions from the meeting on 24/11/11 was received. 223.3 To consider the formation of a Library
Steering Group led by Juliet Pudney (NYCC) with representation by ETC. It was AGREED that
the Town Council wish to have a representative on the group, but it cannot
commit to helping to organise further community use of the library facilities |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/224 |
STAFFING The
report from the Staffing Working Group was received re the impact on the
Clerk’s Office of setting up and managing the toilets, being relocated to the
library and dealing with the public more due to Market Place location. It
was AGREED that the council would closely monitor the impact on the
staff. The Clerk confirmed that both members of staff have started to
complete work recording sheets to assist all with work trends, effective from
12/12/11. After
discussion, it was AGREED that when to council transfers to the
library it will only be open to the public on a Friday morning for a couple
of hours. This will be reviewed when NYCC have the results from their
consultation regarding library opening times which will hopefully be
implemented by June 2012. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/225 |
FUTURE PREMISES FOR EASINGWOLD TOWN COUNCIL 225.1 It was AGREED to
approve a moving date of Monday 6/2/12 which will mean the council office
will be closed from 6/2/12-13/2/13.
225.2 The revised draft Heads of Terms from NYCC were received
and approved regarding the council moving into the library building
(Easingwold Community Resource Centre). When the final legal copy is received
the Chairman will sign it.
225.3
The quote from Canon with photocopying purchase or lease options was
received. This should be an agenda item for January 2012. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/226 |
TREES 226.1 To receive a
recommendation from the Open Spaces Committee regarding the trees All recommendations were approved as follows: ·
The
quote of £144.00 plus VAT submitted by Wildwood Landscapes of Easingwold to
remove the epicormic growth from Uppleby trees ·
Bartlett
Tree Experts to assess if pollarding the trees along Uppleby is necessary or
if it is possible to crown thin them as when the trees were previously
pollarded, problems were caused. The Asst Clerk is dealing with this and will
report back to the Chairman of Open Spaces and the Chairman of the Council ·
The
relevant application for the tree work on Copperclay Walk was submitted to HDC
by Bartlett’s. Bartlett’s envisage a response by 9th January 2012;
to replace the Purple Leafed Cherry Plum with a Prunus Royal Burgundy at a
cost of £195.00 plus VAT and a tree guard at £68.00 as quoted by Bartlett
Tree Experts. ·
Bartlett’s
were instructed on the 23 November to remove the decayed Cherry tree on the
Market Green and to replace with a replacement Cherry, Amber Beauty (Prunus
maackii) with appropriate tree guard; at a total cost £839 plus VAT. An
application for tree works within a Conservation area has been submitted to
HDC for approval. ·
Further
quotes for new trees on the Market Green and the future management of the
trees will be on the next agenda for Open Spaces. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/227 |
QUEEN’S DIAMOND JUBILEE
CELEBRATIONS 227.1
Cllr Madden advised the committee will next meet in January 2012; musical
event arrangements are progressing well. A Jubilee Charity Market is planned,
similar to the Christmas one held on 3/12/11 which was a great success. 227.2
To consider any other matters and decide the way forward The
Clerk advised that invoices would shortly be presented for purchases approved
by the Jubilee Committee; these would be deducted from the £2,500 donation
from the Town Council. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/228 |
REVIEW
OF DISTRICT COUNCIL ELECTORAL ARRANGEMENTS
The consultation document from HDC (30/11/11) was
received. It was AGREED to respond that the Town Council are concerned
that the number of representatives is being halved and to request the
District Council ensure there is still satisfactory representation throughout
the District to enable efficient working with adequate scrutiny. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/229 |
COUNCILLORS EXPENSES 229.1
To review the previous arrangements in place in 2004 and consider the legal
position as advised by HDC It was AGREED to continue with the same
process and rates as agreed by the Parish Remuneration Panel in 2004. The
office forms should be updated to show the re-adopted date and minute
reference. The mileage rate set then is still satisfactory for use now. 229.2
To consider the way forward for the future and for extant mileage claims owed
to councillors It was AGREED that mileage claims
should be submitted as per the agreed process. At year end the website should
state the amounts of expenses paid per councillor in the previous financial
year. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/230 |
DAWNAY (Scouts)
The successful first
registration of land at the Dawnay was noted. The lease with the Scouts is
still ongoing with Grays as it was dependent upon accurate information at the
Land Registry. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/231 |
HEALTHCARE
REFORMS To
consider inviting Doctor Westerman to full council in January to give an
overview to ETC of the new commissioning arrangements for Healthcare Services
in Easingwold. It was AGREED that this would be an
ideal topic for the Annual Town Assembly in April 2012. The Clerk should
invite Dr Westerman to give a presentation and a Q&A session for
approximately 20 minutes. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/232 |
EMERGENCY EXPENDITURE
To note and approve any
emergency expenditure actioned by the Clerk since the last meeting None |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/233 |
COMMITTEE REPORTS 233.1
Finance & General Purposes Committee Report (meeting 30/11/11)
The
following recommendations were receive for approval at full council on
13/12/11:
i) As a cost saving measure, meeting papers
should be sent to all members electronically. The proposal is to start with
papers for ‘correspondence for decision’ then to extend it to all papers in
the near future. The Clerk would not have additional copies of papers at the
meeting unless papers which need to be considered are received very late.
This will reduce photocopying & postage costs. It
was AGREED to approve the above and it should start from January 2012. This will
then be reviewed after a couple of months with a view to extending it to all
papers. ii) Donation requests received for 2012/13; to
approve the usual ones as detailed x3 band concerts (£100 each) £300.00 COZIE (x4 payments of £225) £900.00 Citizens Advice Bureau £500.00 Brass Band Concert (end June) £225.00 Remembrance Day Parade £150.00 x2 School Prizes (£50 each) £100.00 Unallocated £250.00 Total £2425.00 It
was AGREED to approve the above except for the donation to CAB which must be
reduced to £300.00; leaving a total balance for donations of £2,225.00 iii) The Chairman should sign off the Heads of
Terms for ETC and that once done, the Clerk can place the moving and
installation order for the room at the library with BT. It was AGREED to approve. iv) The February TCM should be cancelled; the Planning Committee will still convene as
usual on Monday 13th February at 6.30pm but all ETC members will
be invited and will be permitted to vote. This committee will, for this
meeting only, have delegated powers to approve cheques for payment. The Town
Centre Committee will defer its meeting from 13/2/12 until later in February
2012. It was
AGREED to approve. v) When the Heads of Terms for ETC are signed, the
Clerk can give notice to NY Police Estates with a moving out date of 6/2/12. It was AGREED to
approve. vi) Deans Removals were appointed as the
preferred removal agent (costs £200). ·
BT installation of phone line & enabling
broadband £150.00 ·
IT transfer (Mr N Knapton) removal from existing
and setting £150.00 up at new office in library ·
New door signage for office door and outside
premises £300.00 ·
Shelving (incl. installation) £300.00 ·
New ETC large notice board for outside library £3500.00 Total
£4600.00 It
was AGREED to approve. vii) The new safe should be purchased shortly
after the move and the cost should not exceed £500.00. It was AGREED to
approve. viii) As EDCCA have invoiced ETC for 50% of
photocopier costs up to 31/03/12, the Clerk’s Office should continue to use
the facilities at the Police House until then, accepting there will be
disruption to staff office time and the office in the library will need to be
temporarily closed. When a new photocopier is leased by ETC, it was felt it
should be black & white only, and any requirements for coloured
photocopying should utilise the services at GH Smith Printers. A new
photocopier would need to be agreed in advance with NYCC, as it may not fit
into the new office at the library. It
was AGREED not to approve this recommendation. It was AGREED that a new photocopier
should be an agenda item for January’s TCM, either to buy or lease a colour
or black & white one by 7/2/12. 233.2
Open Spaces Committee Report (meeting 12/12/11)
Cllr Readman advised that other than trees (already reported under 11/226) the committee agreed to: · The removal of all the growth at the rear of the properties on Mallison Hill Drive to ensure this work is not required again in the future and to apply a herbicide · Speak to the Police regarding the bike ramp damage in Mallison Hill Wood and to place a notice in the Easingwold Advertiser · Note that the chosen replacement lawn mower has been successfully tested and will be purchased in the Spring · Note that the allotments have been inspected and a further inspection will be undertaken in April 2012 233.3
Any other committee reports - none |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/234 |
FINANCE MATTERS 234.1The income for November
2011 and the Income & Expenditure report were noted. 234.2 The following
accounts were approved for payment:
234.3 The donation request
from EDCCA for the Car Scheme was considered. This item was considered after
the precept was discussed at 11/234.6. After discussion when it was noted
that ETC precept is for our electors and not District wide, it was AGREED to make a smaller
donation of £500.00 which can only be used by EDCCA to support the operating
of the Car Scheme in 2012/13. This is a one off donation. 234.4 The request to
approve up to four hours consultancy time for budget preparation and
verification totalling £160.00 was received. It was AGREED to approve. 234.5 Increasing Earmarked
Reserves for elections to £2,000 per annum or agreeing an appropriate sum was
considered. It was AGREED that
based on HDC charging figures for 2011, a suitable sum is £1,000 not £2,000. 234.6 Budget 2012/13
i) It was
AGREED the amount
of precept required for 2012/13 is £95,000.
ii) It was AGREED to vire
funds as detailed in Annex B, column title ‘Created 2011/12’ in this
financial year. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/235 |
TOWN REPAIRS AND
MAINTENANCE None |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/236 |
URGENT ITEMS AND ITEMS
FOR THE NEXT AGENDA The
following were AGREED in addition to the regular carry forward items: ·
Highland Court Drainage Issues ·
Removal of the bollard outside the chemist in the Market Place |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
11/237 |
PLANNING MATTERS This item was taken at 8.00pm. 237.1 It was AGREED that Planning Committee recommendations, following the
meeting on 12th December 2011 should be approved as set
out in the following minutes of the meeting with amendments as indicated in italics:
Wording in italics indicate additional comments which were agreed at
the full meeting of the council on 13/12/11
Street Naming &
Numbering: 0 Property Name Change: 0 Enforcements: 0 Minor Amendments: 0 Withdrawn: 0
237.2 Applications
considered by Hambleton District Council were noted. |
The meeting closed at 10.05 p.m.
Signed………………………………………………
Date: /
/
December 2011 - Correspondence Noted
