EASINGWOLD TOWN COUNCIL
PUBLICATION SCHEME UNDER THE FREEDOM OF INFORMATION ACT 2000
Information which theTown Council makes available
routinely in the interests of openness and transparency.
1.
Council Internal Practice and
Procedure
|
Information |
Format in which it is available |
Charge for supply of photocopies |
|
Minutes of council meetings |
Hard copy in Clerk’s office Town Council website Library |
£1 admin charge + 20p per sheet |
|
Committee and sub-committee, meeting minutes |
Hard copy in Clerk’s office |
£1 admin charge + 20p per sheet |
|
Procedural Standing Orders |
Hard copy |
£1 admin charge + 20p per sheet |
|
Council’s Annual Report to Parish Meeting |
Hard copy Published in Easingwold Advertiser Website |
£1 admin charge + 20p per sheet |
|
Agendas |
Easingwold Advertiser Noticeboard with lists
of correspondence Website |
|
.
2.
Code of Conduct
|
Information |
Format in which it is available |
Charge for supply of copies |
|
Members Declaration of Acceptance of Office |
Hard copy in Clerk’s office |
£1 admin charge + 20p per sheet |
|
Members Register of Interests |
Hard copy |
£1 admin charge + 20p per sheet |
|
Register of Members Interests Book |
Hard copy |
£1 admin charge + 20p per sheet |
3.
Periodic Electoral Review
This is information concerning changes to the electoral
arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment
of existing wards, proposals for the names of new wards and alterations to the
number of councillors to be elected to the Council.
|
Information |
Format in which it is available |
Charge for supply of
copies |
|
Information relating to the last Electoral Review of the council
area. |
Hard copy, Clerk’s office |
£1 admin charge + 20p per sheet |
|
Information relating to the latest boundary review of the
council area |
Hard copy, Clerk’s office |
£1 admin charge + 20p per sheet |
4.
Employment Practice and
Procedure
|
Information |
Format in which it is available |
Charge for supply of
copies |
|
Terms and Conditions of Employment |
Hard copy, Clerk’s office |
£1 admin charge + 20p per sheet |
|
Job Descriptions |
Hard copy, Clerk’s office |
£1 admin charge + 20p per sheet |
5.
Planning Documents
|
Information |
Format in which it is available |
Charge for supply of copies |
|
Lists of planning
applications |
Easingwold Advertiser Noticeboard |
|
|
Individual planning
applications |
Manor Road offices |
Copyright |
|
Responses to planning applications |
In Council minutes
available as hard copy or on website |
|
6.
Audit and Accounts
|
Information |
Format in which it is available |
Charge for supply of copies |
|
Annual Return form |
Hard copy
On noticeboard upon
receipt from auditor |
£1 admin charge + 20p per sheet |
|
Annual statutory report by auditor (internal and external) |
Hard copy Noticeboard upon receipt |
£1 admin charge + 20p per sheet |
|
Receipt/payment book, receipt books of all kinds, bank statements for all accounts |
Available for inspection at Clerk’s office. Hard copies on request |
£1 admin charge + 20p per sheet |
|
Annual precept request |
Hard copy |
£1 admin charge + 20p per sheet |
|
VAT records |
Hard copy |
£1 admin charge + 20p per sheet |
|
Financial Standing Orders and Regulations |
Hard copy |
£1 admin charge + 20p per sheet |
|
Assets register – this will include details of commons/
village greens owned by the council including management schemes for commons |
Hard copy |
£1 admin charge + 20p per sheet |
|
Risk assessment documents |
Access on request by appointment with the Clerk |
|
ACCESS TO RECORDS UNDER FREEDOM OF INFORMATION ACT 2000
The
Freedom of Information Act came into force on 1st January 2005 and
encourages greater openness and transparency across the whole public sector and
allows access
to all types of recorded information held by the Town Council.
Information can be obtained by applying to the Town Council in writing.
The Act obliges every
public authority to adopt an approved Publication Scheme and the Information
Commissioner’s Office (ICO) has produced a new model publication scheme that
Easingwold Town Council adopted form 1st January 2009. To view the
model publications scheme use the .pdf below:
http://www.ico.gov.uk/upload/documents/library/freedom_of_information/detailed_specialist_guides/generic_scheme_v1.0.pdf
Whilst individuals already have the right to access
information about themselves which is held on computer and most paper files
under the Data Protection Act 1998, the Data Protection Act restricts access to
personal information about third parties.
Beyond that already in the public domain, personal details of
Councillors or employees may be exempt from publication and personal details of
third parties may be expunged from any document released. There are certain other exemptions from
publication, such as disclosure of trade secrets. Where a decision on whether the information requested falls under
an exemption, the Clerk will advise you and keep you informed of progress. If you are not happy with a decision not to
release information subject to an exemption, the matter will be dealt with
according to the Town Council Complaints Policy.
Charging Policy
This policy was approved by Easingwold Town Council at its meeting on 16th December 2008 and will be reviewed bi-annually.