EASINGWOLD TOWN COUNCIL

PUBLICATION SCHEME UNDER THE FREEDOM OF INFORMATION ACT 2000

Information which theTown Council makes available routinely in the interests of openness and transparency.

1. Council Internal Practice and Procedure

Information	Format in which it is available	Charge for supply of photocopies
Minutes of council meetings	Hard copy in Clerk’s office Town Council website Library	£1 admin charge + 20p per sheet
Committee and sub-committee, meeting minutes	Hard copy in Clerk’s office	£1 admin charge + 20p per sheet
Procedural Standing Orders	Hard copy	£1 admin charge + 20p per sheet
Council’s Annual Report to Parish Meeting	Hard copy Published in Easingwold Advertiser Website	£1 admin charge + 20p per sheet
Agendas	Easingwold Advertiser Noticeboard with lists of correspondence Website

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2. Code of Conduct

Information	Format in which it is available	Charge for supply of copies
Members Declaration of Acceptance of Office	Hard copy in Clerk’s office	£1 admin charge + 20p per sheet
Members Register of Interests	Hard copy	£1 admin charge + 20p per sheet
Register of Members Interests Book	Hard copy	£1 admin charge + 20p per sheet

3. Periodic Electoral Review

This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the Council.

Information	Format in which it is available	Charge for supply of copies
Information relating to the last Electoral Review of the council area.	Hard copy, Clerk’s office	£1 admin charge + 20p per sheet
Information relating to the latest boundary review of the council area	Hard copy, Clerk’s office	£1 admin charge + 20p per sheet

4. Employment Practice and Procedure

Information	Format in which it is available	Charge for supply of copies
Terms and Conditions of Employment	Hard copy, Clerk’s office	£1 admin charge + 20p per sheet
Job Descriptions	Hard copy, Clerk’s office	£1 admin charge + 20p per sheet

5. Planning Documents

Information	Format in which it is available	Charge for supply of copies
Lists of planning applications	Easingwold Advertiser Noticeboard
Individual planning applications	Manor Road offices	Copyright
Responses to planning applications	In Council minutes available as hard copy or on website

6. Audit and Accounts

Information	Format in which it is available	Charge for supply of copies
Annual Return form	Hard copy On noticeboard upon receipt from auditor	£1 admin charge + 20p per sheet
Annual statutory report by auditor (internal and external)	Hard copy Noticeboard upon receipt	£1 admin charge + 20p per sheet
Receipt/payment book, receipt books of all kinds, bank statements for all accounts	Available for inspection at Clerk’s office. Hard copies on request	£1 admin charge + 20p per sheet
Annual precept request	Hard copy	£1 admin charge + 20p per sheet
VAT records	Hard copy	£1 admin charge + 20p per sheet
Financial Standing Orders and Regulations	Hard copy	£1 admin charge + 20p per sheet
Assets register – this will include details of commons/ village greens owned by the council including management schemes for commons	Hard copy	£1 admin charge + 20p per sheet
Risk assessment documents	Access on request by appointment with the Clerk

ACCESS TO RECORDS UNDER FREEDOM OF INFORMATION ACT 2000

As of 1 January 2005, the Freedom of Information Act allows access to all types of recorded information held by the Town Council. Information can be obtained by applying to the Town Council in writing.

Whilst individuals already have the right to access information about themselves which is held on computer and most paper files under the Data Protection Act 1998, the Data Protection Act restricts access to personal information about third parties. Beyond that already in the public domain, personal details of Councillors or employees may be exempt from publication and personal details of third parties may be expunged from any document released. There are certain other exemptions from publication, such as disclosure of trade secrets. Where a decision on whether the information requested falls under an exemption, the Clerk will advise you and keep you informed of progress. If you are not happy with a decision not to release information subject to an exemption, the matter will be dealt with according to the Town Council Complaints Policy.

Charging Policy

• Information made available can be inspected at the Town Council Office free of charge on Tuesdays 2.00 p.m. to 5.00 pm, Fridays 9.00 a.m. to 1.00 pm and at other times by appointment with the Clerk.
• Where appropriate, information can be transmitted electronically free of charge.
• No charge will be made for copying small amounts of information that can be photocopied without breaching copyright laws. If your request involves a lot of photocopying or printing and a large postage charge, totalling £5.00 or more the Clerk will let you know what the cost will be. Your request will be fulfilled on receipt of that payment.

This policy was approved by Easingwold Town Council at its meeting on 15 March 2005 and will be reviewed bi-annually.